Fixed Term Associate - HR Coordinator (Records Data Management)

Capital One Philippines Support Services Corp.; Muntinlupa; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading financial services company in the Philippines is looking for an HR Records and Data Management Specialist. The successful candidate will manage employee records, support HR initiatives, and ensure data integrity and confidentiality. Candidates should have a background in Psychology or Business Administration, and at least one year of related experience. Strong communication and analytical skills are essential.

Qualifications

• Minimum 1 year work experience in HR Records Data Management.
• Good oral and written communication skills for business correspondences.

Responsibilities

• Manage 201/Employee Records.
• Provide support in HR records and data management initiatives.
• Assist in logistics/administrative tasks for programs/events.
• Discuss personal development plans with manager.
• Perform other job-related duties as assigned.

Skills

Data Entry and processing

Records organization

Data Quality Assurance

Information Retrieval

Records Retention and Disposal

Confidentiality and security

Reporting

Good communication skills

Analytical skills

Attention to detail

Education

College graduate preferably in Psychology, Business Administration, or related course

Job description

Summary

To assist the Principal HR Specialist/Sr. Specialist in an assigned Human Resource sub-function such HR Records and Data Management.

General Responsibilities

Provides functional support in the assigned sub-function, including but not limited to:

HR Records and Data Management

• Manage 201/Employee Records
• Provide support to the Principal HR Specialist in performing records and data management initiatives for HR
• Special Projects: Provide logistics/administrative assistance in department or organization-wide programs/events
• People development: Discusses personal development plan with line manager and provides progress updates periodically for each performance review cycle.
• May be assigned / rotated across related sub-functions, including but not limited to sub-functions within HR
• Other job-related duties that may be assigned from time to time.

Basic Qualifications

• Educational Background:
  • HR Records Data Management: College graduate preferably in Psychology, Business Administration, or related course.
• Professional Experience:
  • HR Records Data Management: Minimum 1 year work experience in respective discipline.
• Skills Required:
  • Data Entry and processing - Accurately inputting, updating and maintaining information in both digital and physical records such as documents, spreadsheets and database systems
  • Records organization - Creating and maintaining efficient filing systems to ensure information is consistently and easily retrievable. This includes sorting, categorizing and cataloging documents
  • Data Quality Assurance - Reviewing data for deficiencies, errors or inconsistencies and performing regular audits and validation checks to ensure data integrity and accuracy
  • Information Retrieval - Responding to requests for information by accessing relevant files and providing data to authorized personnel
  • Records Retention and Disposal - Applying record-keeping and data privacy policies, including preparing files for transfer, archiving or destruction in compliance with company and government standards
  • Confidentiality and security - Upholding strict data security and confidentiality protocols especially when handling sensitive personal or company information
  • Reporting - Generating standard and special/adhoc reports and summaries based on data analysis to support management decision
• Across all roles: Good oral and written communication skills for business correspondences; Analytical skills; Customer focused, Attention to detail