Finance Associate (Quickbooks)

SuiteWorks; Cebu City; On-site; PHP 300,000 - 420,000; Full time

Job summary

SuiteWorks in Cebu City seeks a Finance Associate to support daily financial operations, maintain accurate records, and assist with reporting using QuickBooks Desktop or Online.

You will reconcile bank and GL accounts, generate essential financial statements, and help with analysis to support management decisions. The role requires attention to detail and the ability to work both independently and as part of a team.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• 1 year of hands-on experience using QuickBooks Desktop or Online.
• Solid knowledge of GAAP fundamentals.
• Proficient in Excel (pivot tables and VLOOKUP) and MS Office.
• Experience with general accounting tasks, financial reporting, inventory management, accounts payable and receivable.
• Proficient in any accounting software.
• Strong attention to detail and accuracy, with excellent organizational, analytical, and communication skills.

Responsibilities

• Daily Transaction Management in QuickBooks – process AP, AR, and journal entries.
• Financial Record Reconciliation – reconcile bank accounts, credit cards, and GL accounts.
• Financial Reporting & Analysis Support – generate P&L statements and Balance Sheets and assist analysis.
• Compliance and Audit Preparedness – ensure processes align with policies and assist audits.
• Other duties and responsibilities as assigned.

Skills

Attention to detail

Analytical

Communication

Organizational

Education

Bachelor’s degree in Finance, Accounting, Business Administration, or related field

Tools

QuickBooks (Desktop/Online)

Microsoft Excel

Job description

Job Description

The Finance Associate is responsible for supporting the day-to-day financial operations of the company. This role involves maintaining accurate financial records, assisting with financial reporting, processing transactions, and ensuring compliance with financial policies and procedures, primarily utilizing QuickBooks Desktop or Online.

Responsibilities

1. Daily Transaction Management in QuickBooks – This involves accurately processing all financial transactions within QuickBooks, including accounts payable (vendor invoices and payments), accounts receivable (customer invoices and payments), and general journal entries. The goal is to ensure all financial activities are promptly and correctly recorded.
2. Financial Record Reconciliation – This responsibility focuses on maintaining the integrity of financial data by regularly reconciling bank accounts, credit card statements, and various general ledger accounts in QuickBooks. This process identifies and resolves discrepancies, ensuring that financial records are accurate and reliable.
3. Financial Reporting & Analysis Support – You’ll be responsible for generating essential financial reports from QuickBooks, such as Profit & Loss statements and Balance Sheets, and assisting in their analysis. This supports management in understanding financial performance and making informed decisions.
4. Compliance and Audit Preparedness – This key area involves ensuring all financial processes adhere to company policies and relevant regulations. It also includes preparing documentation and providing support for internal and external audits, ensuring transparency and accountability in financial operations.
5. Other duties and responsibilities as assigned.

Requirements

1. Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (or equivalent practical experience).
2. Minimum of 1 year of hands-on experience using QuickBooks Desktop or QuickBooks Online in a finance or accounting role.
3. Strong grasp of basic accounting principles (GAAP knowledge is a plus)
4. Proficient in Microsoft Excel (including pivot tables and VLOOKUP) and other MS Office tools.
5. Experience in: General accounting tasks, Financial reporting, Inventory management, Accounts payable and receivable, Customizing QuickBooks.
6. Proficient in any accounting software.
7. Demonstrates strong attention to detail and accuracy, with excellent organizational, analytical, and communication skills. Capable of managing multiple tasks, meeting deadlines, and working both independently and within a team.