Facility Administrator

Kroll; Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company in facilities management in Metro Manila is seeking an Office Facilities Coordinator to ensure smooth day-to-day operations of the office. The role includes managing facility services, coordinating with vendors, and maintaining a clean and efficient workplace. Ideal candidates will have a Bachelor’s degree and 2–4 years of relevant experience, along with strong organizational skills and proficiency in MS Office.

Qualifications

• 2 – 4 years of experience in office administration or facilities coordination.
• Ability to handle emergencies and resolve issues promptly.
• Knowledge of safety regulations and compliance standards.

Responsibilities

• Oversee daily housekeeping and ensure cleanliness across all office areas.
• Liaise with building management for maintenance and infrastructure issues.
• Manage meeting room bookings and seating arrangements.
• Log and track facility-related complaints and follow up with vendors.
• Conduct regular safety audits and ensure compliance with health and safety standards.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree

Tools

MS Office

Job description

The Office Facilities Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This role involves managing facility services, coordinating with vendors, supporting employees, and maintaining a safe, clean, and efficient workplace.

Facilities & Office Operations

• Oversee daily housekeeping and ensure cleanliness across all office areas.
• Liaise with building management for maintenance and infrastructure issues.
• Manage HVAC, lighting, and plumbing complaints and coordinate timely resolution.

Space & Room Management

• Manage meeting room bookings and seating arrangements.
• Allocate cabins for visiting employees, expats, and senior staff.
• Maintain updated seating charts and coordinate desk moves.

Maintenance & Vendor Coordination

• Log and track facility-related complaints and follow up with vendors.
• Schedule preventive maintenance for office equipment and infrastructure.
• Coordinate with vendors for office supplies, repairs, and services.
• Review and process vendor invoices and maintain documentation.

Employee & Visitor Support

• Assist with onboarding/offboarding from a facilities perspective.
• Support expats and guests with workspace and basic amenities.
• Address employee queries related to facilities and services.

Compliance & Safety

• Conduct regular safety audits and ensure compliance with health and safety standards.
• Coordinate fire drills and emergency evacuation procedures.
• Maintain first-aid kits and ensure emergency equipment is functional.

Reporting & Documentation

• Maintain facility issue trackers and generate periodic reports.
• Assist in budgeting and cost optimization for facility operations.
• Document SOPs and maintain records of vendor contracts and service logs.

Qualifications

• Bachelor’s degree.
• 2 – 4 years of experience in office administration or facilities coordination.
• Strong organizational and multitasking skills.
• Proficiency in MS Office.
• Excellent communication and interpersonal skills.

Preferred Skills

• Experience working in a Corporate environment.
• Knowledge of safety regulations and compliance standards.
• Ability to handle emergencies and resolve issues promptly.