Executive Assistant/Program Coordinator

DOXA Talent; Metro Manila; Remote; PHP 1,772,000 - 2,954,000; Full time

Job summary

A leading recruitment firm in the Philippines is seeking an Executive Assistant/Program Coordinator to provide high-level support to their partners. The ideal candidate will excel in a multi-client environment and handle a variety of responsibilities including communications management, scheduling, and light social media engagement. This is a full-time remote role requiring strong organizational and communication skills.

Qualifications

• Bachelor’s degree in a related field is preferred.
• Technical expertise and experience with light social media.
• Demonstrated ability to support executives effectively.

Responsibilities

• Filter and prioritize client communications.
• Provide comprehensive administrative support.
• Organize and prepare meetings and appointments.

Skills

Communication skills

Data management

Technical expertise

Organizational skills

Education

Bachelor's degree in a related field

Tools

Microsoft 365

Job description

ROLE SUMMARY

Our client is seeking a dedicated Executive Assistant/Program Coordinator to provide high-level support to their partners, with an initial focus on assisting CEO Peer Groups. This role involves a variety of responsibilities, from managing administrative tasks and coordinating communications to handling scheduling and light social media activity. Ideal candidates will excel in a fast-paced, multi-client environment and bring a proactive, tech-savvy approach to ensure efficient operations.

WORK SCHEDULE

9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE

Full Time

WORK ARRANGEMENT

Full Remote/Permanent WFH

ESSENTIAL FUNCTIONS

• Filter and prioritize client communications, addressing issues on behalf of the executive or assisting in problem‑solving
• Provide administrative support, including drafting and editing emails, memos, and other communications
• Maintain comprehensive and accurate records of communications and tasks
• Manage executive calendars, schedule appointments, and prioritize tasks based on urgency
• Organize and prepare meetings, including sending reminders, booking venues, and arranging catering as needed
• Answer phone calls in a polite, professional manner
• Perform minor accounting tasks, including expense tracking and reporting
• Support light social media posting and engagement

QUALIFICATIONS

• A bachelor’s degree in a related field is preferred
• Technical expertise required
• Experience with light social media and online engagement
• Demonstrated expertise in supporting executives, including high-level calendar and email management
• Skilled in data management, analytics, and report preparation
• Proficiency in Microsoft 365 applications, with a strong aptitude for technology
• Proven experience in a multi-client environment, with strong adaptability
• Exceptional written and oral communication skills
• Detail-oriented with strong organizational and analytical skills
• Independent, self-directed worker comfortable in an autonomous environment