Executive Assistant (AU Operations)

Ramos Garcia and Associates Pty Ltd; Philippines; On-site; PHP 558,000 - 781,000; Full time

Benefits offered by this job

Free breakfast

Free lunch

13th month pay

Government benefits

Leave credits

Growth-focused environment

Clear career progression

Job summary

Fig Advisory is seeking an Executive Assistant to provide high-level support to company leadership for AU operations from the Philippines. The role emphasizes proactive coordination, confidentiality, and acting as a trusted partner to drive efficiency across the business.

You will manage complex calendars, screen communications, prepare materials, and coordinate with multiple teams and stakeholders. This onsite role offers growth opportunities and requires professionalism and strong

Qualifications

• Experience as Executive Assistant, Personal Assistant, Executive Administrator, or similar role.
• Strong proficiency in Google Workspace and Microsoft Office.
• Experience using project management tools such as Asana, Trello, Monday.com, or similar platforms.
• Excellent written and verbal English communication skills.
• Outstanding organisational and time management skills.
• High attention to detail and ability to manage multiple priorities.
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage complex calendars, appointments, and meetings across AU time zones.
• Coordinate travel arrangements and itineraries when required.
• Screen, prioritise, and manage executive emails and communications.
• Prepare agendas, presentations, reports, and meeting materials.
• Take meeting minutes and ensure action items are completed.
• Organise digital files, documents, and confidential records.
• Coordinate meetings with internal teams, clients, and stakeholders.
• Track deadlines, follow up on outstanding tasks, and monitor progress.
• Conduct research and prepare summaries for business decisions.
• Assist with document preparation, correspondence, and reporting.

Skills

English Proficiency

Time Management

Attention to Detail

Independent Worker

Confidentiality

Calendar Management

Tools

Google Workspace

Microsoft Office

Asana

Trello

Monday.com

Job description

Executive Assistant (AU Operations)

Fig Advisory | Onsite – Philippines | Full-Time | AU Shift

Join One of the 2026 Best Workplaces in the Philippines

About the role

We are looking for a highly organised, proactive, and professional Executive Assistant to provide high-level support to company leadership. This role is ideal for someone that can anticipate needs, manage competing priorities, communicate confidently, and keep executives focused on what matters most. You'll become a trusted partner, helping drive efficiency across the business while maintaining the highest level of professionalism and confidentiality. At Fig Advisory, an Executive Assistant is more than administrative support—you are a key contributor to leadership success and business operations.

Key responsibilities

• Manage complex calendars, appointments, and meetings across AU time zones

• Coordinate travel arrangements and itineraries when required

• Screen, prioritise, and manage executive emails and communications

• Prepare agendas, presentations, reports, and meeting materials

• Take meeting minutes and ensure action items are completed

• Organise digital files, documents, and confidential records

• Coordinate meetings with internal teams, clients, and stakeholders

• Track deadlines, follow up on outstanding tasks, and monitor progress

• Conduct research and prepare summaries for business decisions

• Assist with document preparation, correspondence, and reporting

About you

• Previous experience as an Executive Assistant, Personal Assistant, Executive Administrator, or similar role

• Strong proficiency in Google Workspace and Microsoft Office

• Experience using project management tools such as Asana, Trello, Monday.com, or similar platforms

• Excellent written and verbal English communication skills

• Outstanding organisational and time management skills

• High attention to detail and ability to manage multiple priorities

• Ability to work independently with minimal supervision

• High level of professionalism, discretion, and confidentiality

About us

Fig Advisory has officially been recognised as one of the GPTW 2026 Best Companies in the Philippines. We are building a high-performance team. We are not a BPO or temp agency. We become an extension of our clients' businesses—and we're looking for Executive Assistants who operate with the same level of professionalism, ownership, and commitment.

Benefits

• Every Monday – Free Breakfast

• Every Friday – Free Lunch

• 13th-month pay

• Government-mandated benefits

• Leave credits

• Growth-focused and supportive work environment

• Opportunities to grow into senior executive support, operations, project management, and leadership roles