Executive Assistant

IT by Design Philippines Inc.; Taguig; Hybrid; PHP 400,000 - 600,000; Full time

Job summary

A global Managed Services Provider is seeking a skilled Executive Assistant to support the CEO in Taguig. The role demands exceptional organizational skills, proficiency in various project management tools, and 5+ years of experience supporting C-suite executives. This position offers hybrid work with competitive compensation and extensive perks including health and life insurance.

Benefits

HMO with dependent coverage

13th-month pay

Life insurance

Leadership development programs

Qualifications

• 5+ years supporting a U.S.-based CEO or C-suite executive.
• Exceptional written and verbal communication skills.
• Experience preparing executive summaries and leadership-level reports.

Responsibilities

• Manage complex executive calendars and time-zone coordination.
• Oversee U.S. and international travel planning.
• Review and prepare responses for high-volume communication.

Skills

Project management

Communication skills

Time management

Attention to detail

Tools

Monday.com

Asana

Smartsheet

MS Office

Google Workspace

Slack

Teams

Zoom

Job description

Location: BGC, Taguig (Hybrid)
Schedule: Night Shift | 8:00 AM – 5:00 PM EST
Employment Type: Full-time
Compensation: Competitive pay + Performance Bonuses

About the Role

We are looking for a high-caliber Executive Assistant to partner closely with our CEO and provide world-class administrative, operational, and project management support. This role requires someone who is proactive, highly organized, and able to stay several steps ahead in a fast-moving, global environment.

If you excel at managing complex schedules, coordinating high-level initiatives, and creating structure amidst shifting priorities, this role places you at the heart of our leadership operations.

What You’ll Do

• Manage complex executive calendars, meetings, and time-zone coordination

• Oversee U.S. and international travel planning, itineraries, and expense reporting

• Review, triage, and prepare responses for high-volume communication and email workflows

• Draft presentations, leadership reports, and briefing materials

• Track and coordinate strategic initiatives and cross-functional projects

• Act as a liaison between the CEO, leadership team, and external partners

• Capture detailed meeting notes, maintain action trackers, and monitor follow-ups

• Manage digital files and executive workflows using productivity and project management tools

• Support events, leadership offsites, and internal communications

What You Need to Succeed (Must-Haves)

• 5+ years supporting a U.S.-based CEO or C-suite executive

• Strong project management experience (Monday.com, Asana, Smartsheet, etc.)

• Proven expertise in complex calendaring, travel coordination, and stakeholder communication

• Exceptional written and verbal communication skills

• High proficiency in MS Office, Google Workspace, Slack, Teams, and Zoom

• Strong attention to detail, time management, and multitasking abilities

• Experience preparing executive summaries and leadership-level reports

• Ability to handle confidential information with discretion

• Dedicated home office setup for remote days

• Comfortable working night shift (8:00 AM – 5:00 PM EST)

Bonus Points (Nice to Have)

• PMP, Agile, or other project management certifications

• Experience in MSP, IT services, or technology-driven organizations

• Background in process optimization or operations

• Strong analytical and problem-solving skills

Perks & Benefits

• HMO with dependent coverage

• 13th-month pay, allowances, and all government-mandated benefits

• Night differential & holiday pay

• Life insurance + pet insurance

• Leadership development & continuous learning programs

• A people-first workplace with innovation, collaboration, and growth at its core

About IT By Design

Based in New Jersey, IT By Design is a global Managed Services Provider with teams in the U.S., India, and the Philippines. We specialize in 24/7 Helpdesk, NOC, SOC, Cybersecurity, Cloud, and Talent Solutions—supporting MSPs with the people and technology they need to grow.

At ITBD, we are passionate about developing people and building long-term careers in an environment where purpose, innovation, and excellence thrive.