Executive Assistant

NTT; Makati; Remote; PHP 400,000 - 600,000; Full time

Job summary

A leading technology services provider in the Philippines seeks an Executive Assistant to support senior business leaders in Australia. The role involves managing executive schedules, preparing documentation, and maintaining confidentiality. Ideal candidates should possess excellent organizational and communication skills, with a preference for a bachelor's degree in business or management. This role offers an opportunity to thrive in a diverse workplace.

Qualifications

• Experience in supporting executives in a global organization.
• Ability to efficiently manage own time and that of the executive's time.
• Ability to handle unexpected issues and find creative solutions.

Responsibilities

• Schedules and manages the Executive level appointments, meetings, and travel arrangements.
• Prepares and edits documents, reports, and presentations on behalf of Executive.
• Maintains strict confidentiality regarding sensitive information and conversations.

Skills

Excellent written and verbal communication skills

Excellent interpersonal skills

Strong organizational skills

Ability to display confidentiality and professionalism

Advanced proficiency with MS Outlook, Word, Excel, and PowerPoint

Education

Bachelor's degree in business, management, or related field

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

NTT DATA are looking for an Executive assistant to support two senior business leaders in Australia. As the Executive Assistant you will provide administrative support, prepare information for the Executive to use in discussions/meetings with other Executives/Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization. You will also manage meeting and travel arrangements.

Key Responsibilities

• Schedules and manages the Executive level appointments, meetings, and travel arrangements.
• Coordinates and prioritizes Executive’s daily schedule, ensuring they are well-prepared for each engagement.
• Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
• Prepares and edits documents, reports, and presentations on behalf of Executive.
• Maintains organized and easily accessible digital and physical files.
• Creates detailed itineraries and ensures all travel logistics are smooth.
• May be required to take meeting minutes and follow up on action items.
• Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
• Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
• Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
• Maintains strict confidentiality regarding sensitive information and conversations.
• Organizes and coordinates events, conferences, or team-building activities as needed.
• Performs ad hoc related tasks as required.

Qualifications

• Experience in supporting executives in a global organization.
• Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
• Excellent interpersonal skills with a demonstrated proactive approach to work.
• Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
• Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
• Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
• Ability to handle unexpected issues and finding creative solutions.
• Ability to prioritize and coordinate initiatives, events or activities.
• High attention to detail especially when dealing with scheduling, document preparation, and record-keeping.
• Advanced proficiency with MS Outlook, Word, Excel and PowerPoint.
• Must be able to work within the Australia time zone.

Academic Qualifications and Certifications

• A bachelor's degree is preferred, such as a degree in business, management, or a related field.

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

Third Parties Fraudulently Posing as NTT DATA Recruiters

NTT DATA recruiters will never ask job seekers or candidates for payment or banking information during the recruitment process, for any reason. Please remain vigilant of third parties who may attempt to impersonate NTT DATA recruiters—whether in writing or by phone—in order to deceptively obtain personal data or money from you. All email communications from an NTT DATA recruiter will come from an @nttdata.com email address. If you suspect any fraudulent activity, contact us.