Executive Assistant

Velocity Advanced Solutions Inc.; Caloocan; On-site; PHP 400,000 - 600,000; Full time

Job summary

A technology solutions provider in the Philippines is seeking an Executive Assistant to support the President. Responsibilities include managing schedules, preparing reports, and ensuring organized communication. The ideal candidate will have a Bachelor’s degree and strong organizational and communication skills. Benefits include competitive compensation, a signing bonus, and business resources such as the latest iPhone.

Benefits

Competitive Compensation Package

Signing Bonus – ₱20,000

Latest iPhone Provided for Business Use

Meal Allowance

Qualifications

• Experience managing calendars and scheduling appointments.
• Ability to handle sensitive and confidential information.
• Flexible to work under tight deadlines.

Responsibilities

• Provide administrative support to the President.
• Prepare reports and maintain filing systems.
• Handle communications when the President is unavailable.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

JOB DESCRIPTION:

1. Provide administrative support primarily to the President, including managing calendars, scheduling and prioritizing appointments, and making travel arrangements for international and domestic travel.
2. Perform necessary administrative functions, including preparing reports, ordering supplies, organizing and maintaining paper and electronic files.
3. Create, maintain and improve systems to aid the President's productivity and overall efficiency.
4. Handle all communications with the President, direct reports and all major contributors when the President is unavailable to do so.
5. Answer questions independently when able, and assure the President receives a record of all actions.
6. Work collaboratively with managers and staff to support the work of the team.
7. Take minutes at meetings as needed and prepare summary action reports.
8. Draft correspondence and, using excellent judgement and tact, ensure consistent and clear communication to and from the President on issues of importance.
9. Receive and screen all incoming calls and/or visitors to the President's office and ensure appropriate follow-up to requests.

JOB REQUIREMENTS:

1. Bachelor's Degree
2. Exceptionally organized, detail-oriented and able to manage multiple complex tasks.
3. Flexible work style with the ability to work under tight deadlines and with shifting priorities.
4. High level of professionalism with the ability to maintain sensitive and confidential information.
5. Experience in Microsoft Office applications.
6. With strong communication and organizational skills.

What We Offer:

• Competitive Compensation Package
• Signing Bonus – ₱20,000
• Latest iPhone Provided for Business Use
• Meal Allowance