Executive Assistant

Urban Ridge Supplies; Baggao; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading supplier company in the Philippines is seeking an experienced Executive Assistant to provide high-level support to the COO. The role involves managing the COO’s calendar, coordinating meetings, and handling travel logistics. The ideal candidate has over 7 years of experience, strong communication skills, and the ability to work in a fast-paced environment. This position requires working in the office to support US daytime hours.

Qualifications

• Minimum of 7+ years of experience in an executive-level support role required.
• Ability to work under pressure and meet tight deadlines.
• Experience managing complex event logistics.

Responsibilities

• Maintain the COO’s calendar and manage scheduling requests.
• Coordinate meetings and travel arrangements.
• Track and reconcile credit card statements and expense reports.

Skills

Detail-oriented

Strong verbal and written communication

Interpersonal skills

Analytical problem-solving

Multitasking

Education

Bachelor’s degree

Tools

MS Office

Job description

The Executive Assistant will provide executive-level support to the Chief Operating Officer (COO). The primary responsibilities of this role are to maintain the COO’s schedule, coordinate with internal and external stakeholders, provide logistical and travel support, and work on operations-related projects. The incumbent will report directly to the COO and will be based in Manila.

Job Duties

• Maintain an accurate and detailed calendar for the COO, manage incoming scheduling requests, reschedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
• Track the COO’s tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational developments.
• Organize internal and external meetings for the COO.
• Manage all travel scheduling and arrangements.
• Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
• Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure, and handle matters with sound judgment and confidentiality.
• Take notes and summarize action items in meetings.
• Provide special project leadership and support as needed.
• Conduct preliminary research on a variety of topics; draft materials as needed.
• Perform any other relevant duties as assigned.

Qualifications

• Bachelor’s degree preferred with a minimum of 7+ years of experience in an executive-level support role required.
• Detail-oriented, organized with proven ability to successfully multitask.
• Strong verbal and written business English communication skills.
• Outstanding interpersonal skills and a preference for collaboration.
• Ability to work in a fast‑paced and sometimes unpredictable environment; works well under pressure and tight deadlines.
• Ability to consistently apply good judgment and make good decisions.
• Ability to maintain confidentiality and discretion at all times.
• Proven analytical and problem‑solving abilities.
• Experience managing complex event logistics.
• Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses.
• Proficient in MS Office.
• Flexible and resourceful approach.
• Independent problem solver.
• Applicants must be willing to work in the office supporting US daytime working hours.