Engineering Admin Assistant

LGS Staff Management Services Incorporated; Makati; On-site; PHP 400,000 - 600,000; Full time

Job summary

A staffing management company in Metro Manila is seeking an Engineering Admin Assistant to support the Engineering Department. The role involves handling clerical tasks, coordinating maintenance activities, and assisting with documentation and reporting. Candidates should be graduates of any engineering course with strong organizational skills and proficiency in MS Office. This position may require supervision and coordination of staff during maintenance activities.

Qualifications

• Graduate of any Engineering course (Mechanical, Electrical, Civil, Industrial, or related fields).
• Knowledge in basic clerical and administrative work.
• Strong organizational and time-management skills.
• Good communication skills and the ability to coordinate with different personnel.
• Ability to supervise or assist in handling workers.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Willing to work shifting schedules, weekends, or holidays if required.

Responsibilities

• Handling clerical and administrative tasks such as filing, data encoding, and report preparation.
• Monitoring work requests, preventive maintenance schedules, and project updates.
• Coordinating with engineers, technicians, and other departments.
• Assisting in inventory monitoring of tools, equipment, and supplies.
• Preparing job orders, memos, and other engineering-related documents.
• Assisting in supervising and coordinating staff during maintenance activities.

Skills

Organizational skills

Time-management skills

Communication skills

Supervision skills

Detail-oriented

MS Office proficiency

Education

Graduate of any Engineering course

Job description

The Engineering Admin Assistant will support the Engineering Department by handling clerical tasks, coordinating maintenance activities, and assisting with documentation and reporting. The role includes preparing reports, organizing files, monitoring work orders, assisting engineers with administrative needs, and coordinating with technicians and staff. The position also requires basic supervision skills as the role may involve assisting in overseeing workers for task assignments and schedule coordination.

Responsibilities

• Handling clerical and administrative tasks such as filing, data encoding, and report preparation
• Monitoring work requests, preventive maintenance schedules, and project updates
• Coordinating with engineers, technicians, and other departments
• Assisting in inventory monitoring of tools, equipment, and supplies
• Preparing job orders, memos, and other engineering-related documents
• Assisting in supervising and coordinating staff during maintenance activities
• Ensuring proper documentation and compliance with department procedures

Job Requirements

• Graduate of any Engineering course (Mechanical, Electrical, Civil, Industrial, or related fields)
• Knowledge in basic clerical and administrative work
• With OJT or training experience related to engineering or admin work (fresh grads accepted)
• Strong organizational and time-management skills
• Good communication skills and the ability to coordinate with different personnel
• Ability to supervise or assist in handling workers
• Proficient in MS Office (Word, Excel, PowerPoint)
• Detail-oriented and able to handle multiple tasks
• Willing to work shifting schedules, weekends, or holidays if required
• Previous experience in engineering admin or maintenance coordination is an advantage