Documents Control Specialist: Secure, Efficient Records Management

Concerted Management Corporation; Mandaluyong; On-site; PHP 300,000 - 540,000; Full time

Job summary

Concerted Management Corporation in Mandaluyong City seeks a Documents Control Specialist to safeguard, organize and secure our critical records. This role supports all departments by ensuring accessible, compliant document systems.

You will implement control protocols, manage versioning, conduct audits, and train staff on proper filing and retrieval. This full-time position offers growth through process improvements and reliable administrative operations.

Qualifications

• Proven experience as Documents Control Specialist or similar.
• Strong organizational skills and attention to detail.
• Proficient in document management software and MS Office.
• Knowledge of filing systems, retention and compliance standards.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication across all levels.
• Physical ability to handle document storage.
• Experience with digital archival systems preferred.
• Relevant records management certification preferred (ICRM/ARMA).

Responsibilities

• Establish and maintain document management systems.
• Create and update documentation standards and control procedures.
• Manage version control and accurate labeling.
• Audit document storage areas for compliance.
• Develop retention schedules.
• Provide training on document handling.
• Monitor document security and access.
• Liaise with departments to meet needs.
• Maintain records of document movement and archival.
• Prepare reports on document management metrics.

Skills

Document control

Organizational skills

MS Office proficiency

Excel

Word

Compliance knowledge

Multi-priority management

Communication skills

Digital archives

ICRM/ARMA cert

Tools

Document management software

Microsoft Office

Job description

Concerted Management Corporation in Mandaluyong City seeks a Documents Control Specialist to safeguard, organize and secure our critical records. This role supports all departments by ensuring accessible, compliant document systems.

You will implement control protocols, manage versioning, conduct audits, and train staff on proper filing and retrieval. This full-time position offers growth through process improvements and reliable administrative operations.