Documenter & Technical Writer for Pathogen Workshop

Family Health International; Makati; On-site; PHP 646,000 - 923,000; Full time

Job summary

Family Health International in the Philippines seeks two Workshop Documenters and Technical Writers to capture workshop proceedings and translate them into three finalized written outputs. The team will document Day 1, Day 2, and Day 3 sessions, including plenary discussions, breakout outputs, and consensus findings, delivering structured summaries and a comprehensive narrative report.

Successful candidates will have advanced public health training, experience in infectious disease settings, and

Qualifications

• Master’s degree in public health or related fields.
• MD or PhD is an advantage.
• Training in emerging and re-emerging infectious diseases, outbreak response, or pandemic preparedness is preferred.
• At least seven (7) years of relevant professional experience in infectious disease diagnostics or public health laboratories.
• Experience providing technical assistance or advisory services to DOH, RITM, public health laboratories, or partners.
• Proven experience developing or implementing laboratory testing algorithms, diagnostic guidelines, or laboratory network frameworks.
• Experience facilitating workshops and policy discussions with government and public health stakeholders.
• Knowledge of the Philippine public health laboratory system and surveillance systems.
• Proven ability to produce high-quality technical reports and workshop proceedings.
• Experience supporting national-level public health programs is desirable.

Responsibilities

• Attend pre-workshop coordination meetings to agree on note-taking assignments and templates.
• Document Day 1 proceedings including Nine Whys, 1-2-4-All outputs, and plenary consensus.
• Document Day 2 proceedings including Min Specs outputs and Pathogen X algorithms.
• Document Day 3 proceedings including Purpose-to-Practice consolidation and action plan.
• Produce same-day structured summaries after each workshop day.
• Consolidate daily notes and facilitator input into a full draft of the Current Gaps and Challenges narrative report.
• Draft the Roadmap for the Pathogen X Testing Algorithm.
• Draft the Harmonized Testing Protocols document.
• Circulate draft outputs for review and incorporate consolidated feedback.
• Finalize formatting and prepare outputs for submission and endorsement.

Education

Master’s degree in public health, Epidemiology, Microbiology, Medical Technology, Molecular Biology, Infectious Diseases, Health Policy and Systems, or related fields

MD, PhD, or equivalent advanced degree

Job description

About the role

This Scope of Work (SOW) engages three Workshop Documenters and Technical Writers who will capture the workshop's content and convert it into the finalized written deliverables.

The two (2) Workshop Documenters and Technical Writers will jointly document the proceedings of the 3-day workshop and convert facilitated discussions, breakout outputs, and plenary consensus into RITM's three expected written outputs. Work will be divided across the team so that, at any given time, at least one member is capturing live notes in plenary while others cover concurrent breakout groups; all three will collaborate on drafting, reviewing, and finalization of the written deliverables following the workshop.

Specific Tasks:

• Attend pre-workshop coordination meetings to agree on note-taking assignments, templates for the three expected outputs, and a shared repository for raw notes, photos of whiteboards/cartolina, and group presentation materials.

• Document Day 1 proceedings, including the Nine Whys discussion, the 1-2-4-All outputs on key issues and opportunities, the Agreement and Certainty Matrix results, group presentations, and the plenary consensus on critical gaps.

Document Day 2 proceedings, including the Min Specs outputs, the Drawing Together vision statement, the draft Pathogen X algorithms produced in Breakout Session 2, and the Critical Uncertainties scenario discussion and resulting refinements.

• Document Day 3 proceedings, including the Purpose-to-Practice consolidation, the final refined testing algorithm, the Breakout Session 3 implementation plans, and the finalized action plan with assigned roles and timelines.

• Produce a same-day structured summary at the end of each workshop day capturing decisions made, unresolved issues, and action items, for validation by the Workshop Facilitators and NRL-SP leadership.

• Consolidate daily notes and facilitator input into a full draft of the Current Gaps and Challenges narrative report, covering laboratory capacity, testing protocols, resource allocation, coordination mechanisms, and RITM's interface with DOH, WHO, and partner institutions.

• Draft the Roadmap for the Pathogen X Testing Algorithm, outlining phases (design, validation, resource allocation, pilot testing, and integration into routine and emergency testing protocols), key milestones, timelines, and monitoring mechanisms.

• Draft the Harmonized Testing Protocols document, consolidating recommendations for testing protocols, laboratory workflows, and coordination mechanisms across RITM's National Reference Laboratories.

• Circulate draft outputs for review to the Workshop Facilitators, NRL-SP team, and RITM leadership (Director's Office), and incorporate consolidated feedback.

• Finalize formatting and prepare the three outputs for submission and endorsement, including any supporting annexes (e.g., attendance, program of activities, agreed action plan and roles).

What we're looking for

• Master’s degree in public health, Epidemiology, Microbiology, Medical Technology, Molecular Biology, Infectious Diseases, Health Policy and Systems, or other related health and biomedical sciences fields.

• A Doctor of Medicine (MD), PhD, or equivalent advanced degree is an advantage.

• Relevant training in emerging and re-emerging infectious diseases, outbreak response, pandemic preparedness, laboratory systems strengthening, or public health surveillance is preferred.




• At least seven (7) years of relevant professional experience in infectious disease diagnostics, public health laboratories, epidemiology, outbreak investigation, laboratory systems strengthening, or related fields.




• Demonstrated experience providing technical assistance, consultancy, or advisory services to the Department of Health (DOH), Research Institute for Tropical Medicine (RITM), public health laboratories, academic institutions, or development partners.




• Proven experience in the development, review, or implementation of laboratory testing algorithms, diagnostic guidelines, strategic plans, or laboratory network frameworks.




• Experience facilitating workshops, technical consultations, strategic planning activities, or policy discussions involving government and public health stakeholders.




• Knowledge of the Philippine public health laboratory system, infectious disease surveillance systems, and emergency preparedness initiatives.




• Proven ability to produce high-quality technical reports, workshop proceedings, recommendations, and strategic planning outputs.




• Previous experience supporting national-level public health programs, emerging infectious disease initiatives, or pandemic preparedness activities is highly desirable.