Document Controller

Arcadis; Manila; Hybrid; PHP 223,200 - 502,200; Full time

Job summary

Arcadis in Manila seeks a talented Document Controller to join our project delivery teams. You will maintain records, create logs, and ensure documentation is complete for civil engineering projects, with a local focus that supports global clients.

Responsibilities include archiving, issuing documents, quality checks, RFI logs, and audit support. The role offers flexible/remote work arrangements and a night shift (11:00 PM–8:00 AM PH time) to align with international project timelines.

Qualifications

• Bachelor's Degree.
• Proven experience as a Document Controller in Civil Engineering, ideally Transportation.
• Experience with large and complex projects from concept to delivery – P3 experience desirable.
• Ability to prioritize daily tasks, manage time, multitask and meet deadlines.
• Detail‑oriented and trustworthy with sensitive documents.
• Self‑directed and able to work in a fast‑paced, deadline‑driven environment.
• Strong communication and presentation skills.
• Experience with EDMS (SharePoint, Aconex, ProCore).

Responsibilities

• Archive, control, and retrieve records ensuring documentation is accessible and up to date.
• Control issuance of documents and secure required approvals prior to release.
• Review completeness and accuracy of documents and perform quality checks.
• Migrate files as needed and support audit activities to maintain documentation integrity.
• Provide regular status reports on documentation and workflows to stakeholders.
• Maintain RFIs logs and distribute responses to ensure clear project communications.
• Work night shift from 11:00 PM to 8:00 AM PH time (8:00 AM–5:00 PM Vancouver).

Skills

Attention to detail

Time management

Communication skills

Education

Bachelor's Degree

Tools

EDMS (SharePoint)

EDMS (Aconex)

EDMS (ProCore)

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description

Arcadis is seeking a talented Document Controller who will be an integral part of our project delivery teams, utilizing their expertise to help the company deliver client success. You will have the opportunity to work on unique and leading-edge projects with a local focus to make a global difference.

In this role, you will follow the established processes and principles of the company’s document control procedures, specifically as they pertain to Civil Engineering projects. You will be responsible for maintaining accurate records, creating document logs that capture project details, meeting minutes, technical specifications, drawings, and other critical information.

Arcadis provides flexible and remote work arrangements, career development opportunities and a supportive and collaborative team environment. We encourage involvement in professional associations, conferences, and support our staff to grow through life‑long learning.

We partner with our clients across the globe to design thriving and connected cities and communities that enable opportunities for everyone. Climate change, urbanization and digitization trends are requiring today’s mobility projects and systems to address an evolving set of demands from the world’s growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods.

Role accountabilities

• Your responsibilities will include archiving, controlling, and retrieving records as needed, ensuring that all documentation is easily accessible and up to date.
• Part of your duties will involve controlling the issuance of documents and securing the appropriate approvals before releasing any information.
• Additionally, you will review the completeness and accuracy of all documents, perform quality checks and ensure compliance with document control processes.
• In this position, you will also be tasked with migrating files as required and supporting audit activities to maintain the integrity of project documentation.
• You will provide regular status reports on documentation, updating stakeholders on the progress and workflow of various document‑related tasks.
• Maintaining Request for Information (RFI) logs and distributing RFI responses as appropriate will also be a key aspect of your responsibilities, helping to ensure clear and efficient communication across the project team.
• You will be working in nightshift, between 11:00 PM - 8:00 AM PH time (8:00 AM - 5:00 PM Vancouver).

Qualifications & Experience

• Bachelor’s Degree
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
• Detail‑oriented, dependable and trustworthy when in contact with complex and sensitive documents
• Self‑directed - the ability to work independently and used to working in a fast‑paced and deadline‑driven environment
• Stay focused and carry out their tasks in a timely and accurate manner
• Ability to interact and coordinate with internal and external business partners
• Strong communication and presentation skills – both verbal and written
• Preferable to have experience working on construction sites
• Experienced with EDMS (SharePoint, Aconex, ProCore)

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a ‘people first’ business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.