Data Ingest Monitoring Specialist

globalcareers-ventrahealth; Mabalacat; On-site; PHP 502,000 - 725,000; Full time

Benefits offered by this job

Performance-based incentive plan

Referral bonus

Job summary

Ventra Health is seeking a Data Ingest Monitoring Specialist to oversee the intake of billing files and patient records from multiple sources, ensuring timely and accurate data import. The role requires strong organizational skills, attention to detail, and the ability to work under tight deadlines.

You will monitor file intake through billing portals, organize records, validate formatting, and collaborate with internal teams to resolve missing or incorrect files while maintaining

Qualifications

• Bachelor's degree in healthcare administration, finance, accounting, business management or related field.
• Equivalent work experience in healthcare revenue cycle or billing may be considered in lieu of a degree.
• Minimum 1–2 years of experience in medical billing, charge posting, or healthcare revenue cycle operations.
• Hands-on experience with batch processing, visit list management, and charge log review.
• Familiarity with healthcare systems, electronic health records (EHR), and reporting tools (e.g., concurrency reports, cube data).
• Experience working with month-end closing schedules and meeting strict deadlines.
• Knowledge of HIPAA compliance and data integrity standards.

Responsibilities

• Monitor and manage intake of billing files and patient records from multiple sources.
• Pull patient records and billing files from designated portals.
• Track and log all incoming files to ensure completeness and accuracy.
• Sort files by facility, Date of Service (DOS), and other criteria.
• Process case logs and surgery schedules accurately and timely.
• Ensure all documentation is linked to patient accounts.

Skills

Data ingestion

HIPAA compliance

Batch processing

EHR knowledge

Education

Bachelor’s degree in Healthcare Administration, Finance, Accounting, or Business Management

Equivalent work experience in healthcare revenue cycle

Tools

EHR systems

Excel

Database software

Job description

About Us

Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.

Come Join Our Team!

• As part of our robust Rewards & Recognition program, this role is eligible for our Ventra performance-based incentive plan, because we believe great work deserves great rewards

Help Us Grow Our Dream Team — Join Us, Refer a Friend, and Earn a Referral Bonus!

Job Summary

The Data Ingest Monitoring Specialistis responsible formanaging andmonitoringthe intake of billing files and patient records from multiple sources, including email submissions and portal downloads. This role ensurestimelyandaccurateimporting of data into the system,validatesfile integrity, sorts and indexes records, and processes case logs and surgery schedules. The position requires strong organizational skills, attention to detail, and the ability to work under tight deadlines.

Essential Functions and Tasks

• File Intake and Monitoring

• Monitor and manage files received through Intake Billing and email submissions.

• Pull patient records and billing files from designated portals.

• Track and log all incoming files to ensure completeness and accuracy.

• Sorting and Organization

• Sort files by facility, Date of Service (DOS), and other required criteria.

• Organize andmaintainstructured file storage for easy retrieval.

• Data Import and Indexing

• Import files into the system following established protocols.

• Indexadditionalrecords to the correct patient account tomaintaindata integrity.

• Validate data formatting and resolve discrepancies before ingestion.

• Case Log and Surgery Schedule Processing

• Process case logs and surgery schedules accurately andin a timely manner.

• Ensure all related documentation is properly linked to patient accounts.

• Communication and Coordination

• Collaborate with internal teams to address missing or incorrect files.

• Escalate issues promptly to ensuretimelyresolution.

• Compliance and Documentation

• Maintainaccuraterecords of all imported files and related activities.

• Ensure compliance with HIPAA and organizational data security standards.

• Reporting and Analysis

• Generate reports on file intake status and data ingestion performance.

• Provide insights to improve efficiency and reduce errors in the import process.

Essential Functions:

• Ability to manage multiple data sources and prioritize tasks effectively.

• Strong analytical skills foridentifyingand resolving data discrepancies.

• Proficiencyin using data import tools, portals, and healthcare systems.

• Effective communication skills for coordinating with internal and external stakeholders.

• Maintain confidentiality and compliance with HIPAA and organizational standards.

Education and Experience Requirements

• Bachelor’s degree inHealthcare Administration,Finance,Accounting,Business Management, ora relatedfield.

• Equivalent work experience in healthcare revenue cycle or billing may be considered in lieu of a degree.

• Minimum1–2 yearsof experience inmedical billing,charge posting, orhealthcare revenue cycle operations.

• Hands-on experience withbatch processing,visit list management, andcharge log review.

• Familiaritywithhealthcare systems,electronic health records (EHR), andreporting tools(e.g., concurrency reports, cube data).

• Experienceworking withmonth-end closing schedulesand meeting strict deadlines.

• KnowledgeofHIPAA complianceand data integrity standards.

Knowledge, Skills, and Abilities

• Ability to read, understand, and apply state/federal laws, regulations, and policies.

• Ability to communicate with diverse personalities in a tactful, mature, and professional manner.

• Ability to remain flexible and work within a collaborative and fast paced environment.

• Basic use ofcomputer,telephone, internet,copier,fax, andscanner.

• Basictouch10 key skills.

• Basic Math skills.

• Understand andcomply withcompany policies and procedures.

• Strong oral, written, and interpersonal communication skills.

• Strong time management and organizational skills.

• Strong knowledge of Outlook, Word, Excel (pivot tables), and database software skills.

Compensation

• Base Compensation will be based on various factors unique to each candidate including geographic location, skill set, experience, qualifications, and other job-related reasons.

• This position is also eligible for a discretionary incentive bonus in accordance with company policies.

Ventra Health

Equal Employment Opportunity (Applicable only in the US)Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as needed, to assist them in performing essential job functions.Recruitment AgenciesVentra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.Solicitation of PaymentVentra Health does not solicit payment from our applicants and candidates for consideration or placement.

Statement of AccessibilityVentra Health is committed to making our digital experiences accessible to all users, regardless of ability or assistive technology preferences. We continually work to enhance the user experience through ongoing improvements and adherence to accessibility standards. Please review at https://ventrahealth.com/statement-of-accessibility/.