Category Admin Assistant (Hybrid Work Set-up) (Start ASAP)

HTU; Metro Manila; Hybrid; PHP 279,000 - 446,000; Full time

Job summary

ZALORA is seeking an Admin Assistant to support international teams and THE ICONIC's Buying and Design units with product and order administration. This role bridges Manila and Sydney, ensuring accurate data and timely communications.

Audit vendor data, raise orders, and generate reports while coordinating with factories and brands. A proactive, detail-oriented mindset and strong English are essential as responsibilities evolve.

Qualifications

• Strong English communication, both written and spoken.
• Impeccable organizational skills and attention to detail.
• Proactive, hands-on approach with problem-solving skills.
• Ability to juggle multiple tasks and meet deadlines.
• Willingness to work one day a week near MCX in Metro Manila.

Responsibilities

• Collaborate with international teams in Manila and Sydney.
• Work with Sydney Buying and Design teams on trends and priorities.
• Audit vendor and buyer information to meet high standards.
• Process buying administration tasks including product and order raising, reporting, and communication with factories and brands.
• Troubleshoot issues and communicate effectively.
• Collaborate with ZALORA and THE ICONIC to foster unity and excellence.
• Adapt to evolving role requirements and take initiative.
• Be open to additional responsibilities as the role evolves.

Skills

English proficiency

Organizational skills

Multitasking

Problem-solving

Excel

Tools

Excel

Job description

Join ZALORA as an Admin Assistant supporting international teams and THE ICONIC's Buying and Design teams with product and order administration.

Your Role

Key responsibilities include:

• Collaborate with international teams in Manila and Sydney, transcending borders and cultures
• Work closely with THE ICONIC's Sydney Buying and Design teams on trends, tasks, and priorities
• Audit vendor and buyer information to meet high standards
• Process buying administration tasks accurately, including product and order raising, reporting, and communication with factories and brands
• Adapt to evolving role requirements and demonstrate initiative
• Troubleshoot issues and communicate effectively
• Collaborate with colleagues at ZALORA and THE ICONIC to foster unity and excellence
• Be open to additional responsibilities as the role evolves

About You

The company is looking for:

• A recent graduate, young professional, or seasoned pro with passion and eagerness to learn
• Strong English communication skills, both written and spoken
• Impeccable organizational skills and attention to detail
• Proactive, hands-on approach with problem-solving skills
• Ability to juggle multiple tasks and meet deadlines
• Ability to build rapport and collaborate effectively with the Sydney team
• Proficiency in Excel and numerical data skills
• Understanding of online retail and inventory management is a plus (not mandatory)
• Willingness to work one day a week in the greater Metro Manila area near Muntinlupa-Cavite Expressway (MCX)
• Readiness to start immediately