Capacity Planning Manager

Astreya; Philippines; On-site; PHP 400,000 - 660,000; Full time

Job summary

Astreya is seeking a Workforce Management (WFM) Specialist to lead end-to-end scheduling, forecasting, and queue optimization across global support teams (AMER, APAC, EMEA). You will use Verint WFM to manage demand data, generate multi-tier agent schedules, and ensure alignment with SLOs.

The role emphasizes real-time adjustments, QA of schedules, and administration of user profiles, with focus on data integrity, cross-functional communication, and meeting KPIs.

Qualifications

• Analytics & data handling: able to extract, analyze, and upload forecast data and monitor metrics.
• Operational knowledge: understands multi-channel contact centers and tiered support environments.
• Attention to detail: maintain data integrity across profiles, rules, and shifts.
• Communication: strong cross-functional communication with OMs and regional leads.

Responsibilities

• Forecasting & Demand Management: gather forecast data, set queue priorities in Verint, balance FTE differentials.
• Automated Scheduling & QA Optimization: build and publish schedules across tiers and regions; use queue analytics to rebalance.
• User & Exception Administration: manage Verint profiles, skills, placements, and work patterns; audit integrity and movements.
• Real-time Adjustments & Schedule Maintenance: process leave, swaps, and holiday coverage; ensure reporting accuracy.

Skills

Analytics & Data Handling

Operational Knowledge

Attention to Detail

Communication

Tools

Verint WFM

Google Sheets

Job description

As a Workforce Management (WFM) Specialist, you will be responsible for end-to-end operational scheduling, forecasting analysis, and queue optimization across global support teams (AMER, APAC, EMEA). Utilizing Verint WFM, you will manage demand data, generate automated multi-tier agent schedules, analyze coverage gaps, and administer user profiles to ensure continuous alignment with Service Level Objectives (SLOs).

Scope:

• Ensure compliance and drive SLOs and KPIs.
• End-to-end operational scheduling, forecasting analysis, and queue optimization.
• Manage demand data, generate automated multi-tier agent schedules, analyze coverage gaps, and administer user profiles to ensure continuous alignment with Service Level Objectives (SLOs)

Your Roles and Responsibilities:

1. Forecasting & Demand Management

• Gather and import tactical forecast and requirements data across all operational channels.
• Set queue priority levels and parameters in Verint to optimize resource distribution.
• Balance Full-Time Employee Differentials to align scheduled coverage closely with target demand projections.

2. Automated Scheduling & QA Optimization

• Build, generate, and publish scheduling periods across multi-tier support staff (Level 2, Level 3, and Level 4) and regions.
• Conduct Quality Assurance (QA) using Queue Analytics and Full-Time Employee Differential views to identify hourly staffing gaps and rebalance schedules prior to publication.
• Optimize shift distributions for specialized shifts.

3. User & Exception Administration

• Manage employee life-cycle settings in Verint, including skills assignment, organization placement, work rules, and work pattern updates.
• Process employee movement workflows.
• Audit user profile integrity, employee groups, and exception lists.

4. Real-time Adjustments & Schedule Maintenance

• Process leave and Out of Office requests, shift swaps, and one-way swap tickets in accordance with operational policies.
• Perform historical corrections within standard compliance windows to ensure reporting and metrics accuracy.
• Coordinate holiday and weekend scheduling coverage to ensure service continuity.

Required Qualifications/Skills:

• Analytics & Data Handling: Proficient in extracting, analyzing, and uploading CSV forecast datasets, interpreting queue analytics, and monitoring full-time employee differential metrics. Knowledge of Google Workspace tools, specifically Sheets, is required.
• Operational Knowledge: Solid understanding of multi-channel contact center dynamics (Chats, Calls, Ticketing queues) and tiered support environments. Follows standard practice and procedures when analyzing situations or data. Ability to work in a team environment.
• Attention to Detail: Excellent organizational skills with proven ability to maintain data integrity across user profiles, work rules, and shift assignments. Ability to solve problems, manage time and multiple projects effectively. Ability to embrace a dynamic workflow.
• Communication: Strong cross-functional communication skills for collaborating with Operations Managers (OMs) and regional leads. Builds stable working relationships internally. Outstanding verbal and written communication skills required.

Preferred Qualifications/Skills:

• WFM Tools: Hands-on experience with Worforce Management tool (Forecasting & Scheduling, Campaigns, Queue Analytics, Work Rules, User Management). K

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must be able to use a computer
• Must have the ability to communicate effectively
• Must have strong and stable internet connections
• Must have an appropriate and quiet work environment
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers