Calendar and Email Management VA

Tavor Perry; Laoag; On-site; PHP 240,000 - 360,000; Full time

Job summary

Tavor Perry in the Philippines is seeking a highly organized Personal Assistant to manage day-to-day administration, including calendar and appointment management, inbox organization, and filing.

The role focuses on supporting one individual directly, requiring meticulous, dependable work, discretion with sensitive information, and the ability to operate independently while handling paperwork through to completion.

Qualifications

• Proven experience as a personal assistant, executive assistant, or administrative assistant.
• Strong calendar and appointment management across time zones.
• Confident inbox management and professional correspondence.
• Exceptional attention to detail with dates, names, numbers, and docs.
• Discretion handling sensitive personal and financial information.
• Experience with digital document organization and filing.
• Working knowledge of Google Workspace and/or Microsoft Office.
• Reliable, detail-oriented, independent worker.
• Strong written and spoken English communication.

Responsibilities

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift.
• Coordinate and confirm appointments with third parties by email and phone.
• Organize and monitor the inbox — sorting messages, flagging priorities, and drafting replies for review.
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed.
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines.
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items.
• Build and maintain a clean, logical digital filing system for documents, receipts, and records.
• Track open items and follow up proactively without needing to be chased.
• Handle ad hoc personal administrative requests and online research as they come up.

Skills

Calendar management

Inbox management

English communication

Discretion

Digital filing

Google Workspace

Microsoft Office

Independent work

Time zone coordination

Tools

Google Drive

Dropbox

Job description

Job Summary: I'm pleased to be adding a highly organized and detail-oriented Personal Assistant to take ownership of my day-to-day administration. This role covers calendar and appointment management, inbox organization, document filing, and preparing and tracking paperwork through to completion. The ideal candidate is meticulous, dependable, and comfortable working directly with one person rather than inside a large corporate structure.

Key Responsibilities:

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift
• Coordinate and confirm appointments with third parties by email and phone
• Organize and monitor the inbox — sorting messages, flagging priorities, and drafting replies for review
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items
• Build and maintain a clean, logical digital filing system for documents, receipts, and records
• Track open items and follow up proactively without needing to be chased
• Handle ad hoc personal administrative requests and online research as they come up

Mandatory Skills:

• Proven experience as a personal assistant, executive assistant, or administrative assistant
• Strong calendar and appointment management skills, including coordinating across time zones
• Confident inbox management and the ability to draft clear, professional correspondence
• Exceptional attention to detail — accuracy with dates, names, numbers, and documentation is the single most important quality for this role
• Comfortable handling sensitive personal and financial information with complete discretion
• Experience with digital document organization and filing (Google Drive, Dropbox, or similar)
• Working knowledge of Google Workspace and/or Microsoft Office
• Reliable, detail-oriented, and able to work independently
• Strong written and spoken English communication skills

Preferred Skills:

• Experience filing or tracking insurance claims, reimbursements, or other paperwork-heavy processes
• Background supporting an individual or private household rather than a corporate team
• Familiarity with online portals, forms, and document submission systems
• Basic expense tracking or bookkeeping experience
• Ability to manage multiple ongoing tasks and deadlines simultaneously
• Proactive problem solver who anticipates needs before being asked

Why Join Us

This is a close, one-on-one working relationship where your work has a visible and immediate impact. You will be trusted with real responsibility from the start, with clear guidance early on and increasing independence as you settle in. If you take pride in being the person who keeps everything running smoothly, this role is a strong fit.