Business Support & After Hours Coordinator

Boomering Inc.; Mabalacat; Vor Ort; PHP 558.000 - 670.000; Vollzeit

Benefits dieser Stelle

EOS-based work culture

Leadership team

Competitive salary

Company-provided desktop setup with备用"

Free pre-employment Medical Assessment

HMO on first day

Vacation and sick leaves

Annual performance reviews

Employee referral incentives

Loan facilities

Social clubs and workshops

Statutory benefits

Zusammenfassung

Boomering Inc. in Clark Freeport Zone, Pampanga, seeks a reliable Business Support & After Hours Coordinator to provide admin support to Australian wastewater service teams. The role covers scheduling, invoicing, reporting and after-hours coordination, with a focus on accuracy and confidentiality.

The position requires 2–3 years of relevant experience, English proficiency, and competence with Microsoft 365 and CRM systems. It is on-site with a 12 PM–9 PM schedule (Thu–Mon).

Qualifikationen

• Bachelor's degree in Business Administration, Office Administration, or related field.
• 2–3 years of admin, customer service, scheduling or operations support experience, ideally for Australian clients.
• Experience with field-service, trades, utilities, wastewater or environmental services is advantageous.
• Experience coordinating on-call or emergency service requests preferred.
• Experience with FieldInsight, Capsule CRM or contractor-management portals is a plus.
• Proficiency in Microsoft 365, Excel and CRM/job-management systems.
• Excellent written and spoken English; professional telephone manner.
• Familiarity with Claude AI or AI tools; eager to learn.
• Ability to work independently during after-hours.

Aufgaben

• Monitor shared inboxes and respond to routine inquiries by phone and email.
• Return missed calls, follow up emails, and update customer details.
• Issue contracts, invoices, service reports, receipts, and confirmations.
• Follow up quotes and log outcomes in systems.
• Create and maintain customer, site and job records in FieldInsight.
• Schedule work and after-hours call-outs; update notes and handovers.
• Maintain work-in-progress records; close jobs and track permits.
• Raise invoices and allocate payments; maintain debtor records.
• Issue payment reminders and support end-of-month processing.
• Prepare daily, weekly, monthly, and annual KPI reports.
• Complete service-round health checks and cross-check timesheets.
• Maintain contractor compliance records; update licenses and inductions.
• Update water sample registers and test-and-tag reminders.
• Book accommodation and training; provide general admin support.
• Monitor after-hours phone line and channels.
• Triage after-hours inquiries using approved guide; provide safety instructions.
• Escalate health, safety, environmental or reputational risk.
• Keep time-stamped records and provide handover.
• Protect confidential information.
• Use Claude AI for drafting communications and reports.
• Use AI to build templates and simple automations.
• Follow data privacy requirements and check outputs for accuracy.

Kenntnisse

Field-service coordination

Emergency service coordination

Microsoft 365 proficiency

CRM/job-management systems

AI tools (Claude AI)

English proficiency

Ausbildung

Bachelor's Degree in Business Administration or related

Tools

FieldInsight

Capsule CRM

Vehicle telematics

Contractor-management portals

Jobbeschreibung

Position Title

Business Support & After Hours Coordinator
Work Set-up: Work on site
Schedule: 12PM-9PM (Thursday-Monday)
Salary: Php 50,000- Php 60,000

We are looking for a reliable and detail-oriented Business Support & After-Hours Coordinator to join our team. The Business Support & After-Hours Coordinator will provide accurate and timely administrative support to an Australian group of wastewater and liquid-waste servicing businesses, covering customer communication, job and scheduling administration, invoicing and debtor support, reporting and compliance records. The role also receives and coordinates after-hours emergency call-outs, ensuring urgent matters are triaged, recorded, escalated and handed over appropriately.

Responsibilities

• Monitor shared inboxes and respond to routine customer enquiries by phone and email using approved templates and procedures.
• Return missed calls, follow up bounced emails and confirm updated customer details.
• Issue customer communications such as contract renewals, invoices, service reports, receipts, welcome packs and booking confirmations.
• Follow up residential and commercial quotes and record all outcomes in the systems.
• Create and maintain customer, site and job records in FieldInsight and other approved systems.
• Schedule approved work and emergency call-outs, update job notes and status, and support handovers between Installations and Servicing.
• Maintain work-in-progress records, close completed jobs and track permit applications.
• Raise and send authorised invoices, allocate payments to service contracts and maintain debtor records.
• Issue approved payment reminders, make debtor follow-up calls and support end-of-month account processing.
• Prepare and update daily, weekly, monthly and annual reports, KPI reports and registers using approved data and templates.
• Complete service-round health checks and cross-check timesheets against vehicle telematics and leave records.
• Maintain contractor compliance records, including licences, insurances and inductions, and elevate expired or missing documents.
• Update water sample registers, test-and-tag reminders and other compliance records.
• Book approved accommodation and training and provide general administrative support.
• Monitor the after-hours phone line, inbox and messaging channels during coverage periods.
• Triage after-hours enquiries using the approved guide, capture complete caller, site and issue details, and provide only approved safety instructions.
• Escalate immediately any matters involving health and safety, environmental, property or reputational risk.
• Keep accurate, time-stamped records of after-hours calls and decisions, and provide a clear handover to the team the next business day.
• Protect confidential customer, financial and employee information at all times.
• Use Claude AI confidently in daily work, such as drafting customer communications, summarising information, preparing reports and checking data.
• Use Claude AI to find and build smarter, more efficient ways of working, such as templates, checklists, prompts and simple automations for recurring tasks.
• Use AI tools responsibly, following the Client's data privacy and confidentiality requirements and checking all outputs for accuracy.

Qualifications & Requirements

• Bachelor's Degree in Business Administration, Office Administration or any related course is required.
• 2–3 years of proven experience in administration, customer service, scheduling, dispatch or operations support, ideally supporting Australian clients.
• Experience supporting field-service, trades, utilities, wastewater, transport or environmental-services operations is a strong advantage.
• Experience coordinating on-call or emergency service requests is highly preferred.
• Experience with FieldInsight, Capsule CRM, vehicle telematics or contractor-management portals is an advantage.
• Experience in invoicing, debtor follow-up, service-contract administration or operational reporting is a plus.
• Excellent written and spoken English, with a calm and professional telephone manner.
• Proficiency in Microsoft 365, shared inboxes, MS Excel, CRM/job-management systems and online portals.
• Familiarity with AI tools such as Claude AI is an advantage, along with a strong willingness to learn and become a confident, everyday user.
• Curious and improvement-minded, with an interest in finding smarter, more efficient ways of working.
• High attention to detail and able to follow documented processes and procedures accurately.
• Sound judgement – able to recognise urgency and risk, and know when to elevate.
• Able to prioritise competing tasks, meet recurring deadlines and work independently during after-hours periods.

If this sounds like you, then what are you waiting for? Come join us!

Perks

• Using the concepts and tools of EOS (Entrepreneurial Operating System), Boomering provides a fun, rewarding and stimulating environment where work-life balance meets a commitment to foster growth.
• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with a back-up internet
• Free pre-employment Medical Assessment (T&C apply)
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pay.

About Boomering

Boomering is an ISO-certified, leading BPO company in Clark Freeport Zone, Pampanga.

Our mission to Enrich Client and Staff Lives through Simple and Smart Offshoring Solutions and our S.T.E.P. Core Values (Service, Transparency, Excellence and Partnership) are the framers of our continuing success.

Providing equal opportunities and collaborative culture of excellence, Boomering is not just your average BPO. We are here to make a difference.

Future-proof your career and pursue your passion with Boomering! We want career thrill-seekers who are committed to growth as much as we are.