Artist Coordinator

Okada Manila; Metro Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading entertainment venue in Metro Manila is seeking a professional to serve as the main point of contact for artists, ensuring their needs are met and that all contractual obligations are fulfilled. The ideal candidate will have at least 2 years of experience in administration within the entertainment field, excellent communication skills, and proficiency in Microsoft Office. This role includes coordination with various teams and assisting with logistics for artists.

Qualifications

• At least 2 years of experience in the entertainment and/or administration field.
• Fluent in both oral and written English and Tagalog.

Responsibilities

• Serve as the point of contact for artists and manage their needs.
• Meet and greet artists upon arrival and process ID applications.
• Assist with expatriation and accommodation for artists.
• Ensure compliance with artists' contractual obligations.
• Coordinate with relevant units for event readiness.

Skills

Proficient in Microsoft Office applications

Excellent communication skills

Analytical and organizational skills

Problem solving skills

Education

Bachelor’s Degree in entertainment or related fields

Job description

I. MAJOR RESPONSIBILITIES AND DUTIES:

• Serves as the POC of the artists and is responsible for responding to their queries, assessing and assisting with their needs and ensuring objective communication between company/artist

• Meets and greets in-house and external artists upon arrival as well as processing ID applications and visitor’s pass

• Assists the OMEG artists during the entire process of expatriation by ensuring airport pickups, processing move‑in forms and being the Company’s representative upon artists arrival in the country

• Serves as the POC for the OMEG artists accommodation by liaising with brokers, artists and PMO and providing quick solutions

• Ensures that the company is complying with the artists’ contractual obligations and facilitates hospitality riders, accommodation settlement, transactions with brokers, transportation, catering, etc. by coordinating with the Entertainment officer

• Assists the director, choreographers and supervisors by making sure the artists and relevant equipment are accounted for during rehearsals and shows

• Coordinates with artists and performance supervisor for the transportation and pick up of the artists and their equipment if needed.

• Coordinates with artists and relevant business units and ensures performance readiness during events, rehearsals and operations

• Performs other duties and responsibilities that may be assigned by the Management

II. JOB SPECIFICATIONS

Educational Requirement:

• Bachelor’s Degree of any course or equivalent professional training in entertainment, arts administration, business studies, leisure and tourism, and recreation

Experience Requirement:

• At least 2 years of experience in the entertainment and/or administration field

Skills and Attributes

Technical Skills:

• Proficient in Microsoft Office applications

• Knowledgeable in computer trouble shooting and networking

• Proven track record with an emphasis on operational excellence and continuous improvement

• Excellent communication skills

Other Qualifications:

• Excellent analytical and organizational skills

• Problem solving and self‑starter skills

• Fluent in both oral and written English and Tagalog