AML OFFICER

Bank of the Philippine Islands (BPI); Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Bank of the Philippine Islands (BPI) is seeking an AML Officer to support the AML Communication and Reports Department Head. The role coordinates with business units, regulators, and compliance teams to prepare and submit timely reports, ensuring adherence to AML requirements and effective communication with regulators.

The AML Officer will consolidate management information, develop training materials, and manage AML bulletins and private lists to support ongoing compliance and governance

Qualifications

• At least two (2) years experience and/or exposure in AML /Internal Audit/ front line function in a Financial Institution.

Responsibilities

• Coordinate with BSP, AMLC and branches to ensure prompt submission of compliance documents.
• Communicate ATC Sanction Freeze Orders to branches and RM's and monitor timely implementation.
• Coordinate with Group Compliance Officers on BSP exam schedules and surveys.
• Prepare data for Risk Event Reporting mandated by BSP.
• Consolidate management reports for the AML Division and submit to senior management.
• Generate MIS data on transmitted STRs for board reporting on a quarterly basis.
• Prepare monthly Freeze Order reports for board submission.
• Review transmitted STRs for timeliness and accuracy and ensure CSVs are correct on AMLC portal.
• Coordinate training activities and maintain training materials.
• Maintain AML Private List and monitor DNFBPs, PAGCOR/VASP, HBLE lists; respond to inquiries.

Skills

Regulatory liaison

Compliance comms

Report preparation

Data analysis

Training coordination

Administrative

Job description

The AML Officer provides support to the AML Communication and Reports Department Head by coordinating with business units, and preparing reports for the AML Division. Additionally, officers serve as a regulatory liaison, ensuring effective communication and alignment with external regulators and compliance requirements.

Duties and Responsibilities

A. Regulatory Requirements

1. Facilitates coordination with BSP, AMLC, and relevant branches/business units to ensure prompt submission of all documents requested in compliance with:
   • KYC Requests
   • Suspicious Transaction Report per Account Requests
   • Bank Inquiries
   • AFASA Inquiry Orders
   • Others
2. Promptly communicates the receipt of ATC Sanction Freeze Orders to the concerned branches and relationship managers and monitor implementation to ensure timeliness, including the submission of the corresponding return.
3. Coordinates with respective Group Compliance Officers, branches and business units on:
   • submission of required documents and schedules requested by BSP examiners.
   • completion of BSP Surveys.
4. Collects the required information and prepare the data for Risk Event Reporting mandated by BSP.

B. Communication and Reports

1. Assists in the consolidation and preparation of management reports of the AML Division. This includes timely submission to the Chief Compliance Officer and Compliance Admin for submission to the Audit Committee.
2. Generates various MIS data requirements on transmitted Suspicious Transaction Reports (STRs) for submission to the Board and Management on a quarterly basis or as needed.
3. Collates and prepares the monthly Freeze Order reports for submission to the Board.
4. Conducts an independent review of transmitted Suspicious Transaction Reports (STRs) to check timeliness, reliability of customer information and accuracy of transmitted CSVs to the AMLC Portal in compliance with the commitment with AMLC.
5. Manages coordination activities and ensures the prompt publication of the BPI Board approved MTPP in the Management Operational Manual (MOM) SharePoint site.
6. MTPP and other training courses or conferences:
   • Aids the Department Head in coordinating, preparing, and scheduling training activities, including logistics and other administrative requirements.
   • Develops and maintains training materials, ensuring they are updated in a timely manner.
7. Issues of AML Bulletins through email or RHEA covering updated AML policies to concerned business units.
8. Manages the AML Private List which includes:
   • Conducts the gathering and review of daily adverse news along with the immediate NDB enrollment, updates, and deletions.
   • Regularly checks, monitors, and updates the DNFBPs, PAGCOR/VASP, and HBLE lists to ensure accuracy.
   • Respond to inquiries related to the enrollment in the AML Private List

C. Administrative Functions

1. Handles accounting processes, authorizes expenses via E-Proc, and ensures monitoring of AML Division expenditures, with particular focus on operational expenses versus the approved budget.
2. Maintains the Table of Organization, Job Descriptions and the Major TO Movements report of the AML Division.
3. Undertakes additional administrative and support responsibilities, ensuring their prompt and efficient completion.

Qualifications

At least two (2) years experience and/or exposure in AML /Internal Audit/ front line function in a Financial Institution.