Administrative Specialist/Assistant

Narciso Amith Electronics Repair Shop; Rizal; On-site; PHP 206,640 - 275,520; Part time

Job summary

An electronics repair shop in Rizal, Philippines, is seeking a part-time administrative support staff. Responsibilities include overseeing office operations, maintaining records, processing invoices, and assisting sales teams. The ideal candidate has experience in a similar role and strong organizational skills. Proficiency in Microsoft Office and basic knowledge of electronics is advantageous.

Qualifications

• Proven experience in an administrative or clerical role, preferably in a retail or electronics setting.
• Strong organizational and multitasking skills to manage various tasks effectively.
• Excellent communication and interpersonal skills to interact with customers, staff, and suppliers.

Responsibilities

• Oversee daily office operations, including answering phone calls, responding to emails, and handling correspondence.
• Maintain and update records of inventory, sales, and supplier details.
• Process invoices, receipts, and purchase orders accurately and promptly.
• Assist in scheduling and coordinating meetings, deliveries, and employee shifts.
• Support the sales team with product information, promotional materials, and customer data.

Skills

English Language

Scheduling

Time Management

Written Communication

Analytical Skills

Organizational Skills

Education

High school diploma or equivalent

Additional education in business administration or related fields

Tools

Microsoft Office Suite

Inventory management software

Job description

Overview

On-site - Rizal; 1-3 years experience; Bachelor; Part-time

Job Description

• Oversee daily office operations, including answering phone calls, responding to emails, and handling correspondence.
• Maintain and update records of inventory, sales, and supplier details.
• Process invoices, receipts, and purchase orders accurately and promptly.
• Assist in scheduling and coordinating meetings, deliveries, and employee shifts.
• Ensure compliance with company policies and procedures in all administrative tasks.
• Handle customer inquiries, complaints, and follow-ups in a professional manner.
• Support the sales team with product information, promotional materials, and customer data.
• Monitor stock levels and coordinate with suppliers to replenish inventory as needed.
• Prepare sales and performance reports for management review.
• Organize and maintain a clean, efficient workspace, including filing systems and office supplies.
• Proven experience in an administrative or clerical role, preferably in a retail or electronics setting.
• Strong organizational and multitasking skills to manage various tasks effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and inventory management software.
• Excellent communication and interpersonal skills to interact with customers, staff, and suppliers.
• Attention to detail and accuracy in data entry and documentation.
• Basic knowledge of electronic products and their features is a plus.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• High school diploma or equivalent; additional education in business administration or related fields is advantageous.

Qualifications / Skills

• English Language
• Scheduling
• Time Management
• Written Communication
• Analytical Skills
• Organizational Skills

Employer

Amith Narciso

Owner Narciso Amith Electronics Repair Shop

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