Administrative Assistant (Operations Coordinator)

Scientific Safety Alliance; Manila; On-site; PHP 678,031 - 737,857; Full time

Job summary

A growing scientific services provider is seeking an Administrative Assistant & Operations Coordinator to provide vital support for operations teams. The role involves managing administrative tasks and special projects, including data organization and project documentation. Ideal candidates will possess a bachelor's degree, excellent English communication skills, and a meticulous attention to detail. This remote position offers full-time hours with opportunities for advancement.

Qualifications

• Fluent in English with excellent business grammar.
• Ability to work with minimal oversight and solve complex problems.
• Meticulous attention to detail in task execution.

Responsibilities

• Handle administrative tasks and special projects with minimal oversight.
• Review and categorize websites and acquisition targets.
• Document and organize data in Excel spreadsheets.
• Maintain efficient technician schedules and client files.

Skills

Fluent in English

Problem-solving

Attention to detail

Intermediate knowledge of Microsoft Excel

Intermediate knowledge of Microsoft Word

Education

Bachelor's Degree

Job description

Administrative Assistant & Operations Coordinator

Company: Scientific Safety Alliance

Hours per Week: 35-40

Compensation: $8.50 - $9.25/hour

Location: Remote

Work Hours: 8:30 - 5:00 US EST (Some Flexibility after the first month)

About us

SSA is a fast-growing founder- and employee-owned acquisition platform in the scientific instrument space revolutionizing the scientist's experience of regulation-mandated services. Our platform primarily provides testing, inspection, and calibration services to pharmaceutical, medical device, and research companies across the United States. We’ve completed 21 acquisitions to date and are currently serving over 13,000 customers.

We were recently recognized by Inc. Magazine in their 2024 and 2025 list of 5,000 fastest growing privately held companies.

Position

The Administrative & Operations Specialist will be working directly with our Operations Teams to handle administrative tasks and special projects.

This individual will work be working to support our Eastern United States & Corporate Operations with special projects that could involve transferring data files, scheduling technicians, MS Excel projects as well as reviewing and categorizing company acquisition targets via reviewing websites and other lists. This position will have room for advancement for someone who is eager and willing to learn other areas.

Responsibilities (including but not limited to)

• Working on projects with minimal oversight. This includes solving simple and complex problems.
• Review websites, categorizing them based on priority.
• Categorize acquisition targets based on specific BioTech industry. This requires the ability to learn quickly on the different types of Life Sciences companies.
• Document acquisition targets and organize them in Excel spreadsheets.
• Review Technician schedules for efficiency.
• Review and digitally organize client files.
• Review videos with specific project instructions.
• Offer ways and ideas to improve current tasks for greater efficiency.
• Maintain pipeline, and create reports.

Minimum Qualifications

• Bachelor's Degree preferred.
• Ability to work asynchronously with minimal oversight. This includes solving simple and complex problems.
• Must be fluent in English and communicate with excellent business grammar and etiquette.
• This position requires someone to have a meticulous attention to detail.
• Intermediate knowledge of Microsoft Excel and Word.