Administrative Assistant

International Committee of the Red Cross; Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading humanitarian organization is seeking an Admin Assistant to provide support for general administrative and clerical tasks within the Finance and Administration department. The ideal candidate will have 1-2 years of administrative experience and basic knowledge of accounting. Strong English skills and proficiency in MS Office are required. This position is located in Manila and emphasizes collaboration and respect for diversity.

Qualifications

• 1 to 2 years administrative background or similar field.
• Experience with international organization is an advantage.
• Basic knowledge of online office applications is an advantage.

Responsibilities

• Provides support to administrative and clerical tasks in Finance and Administration.
• Scans documents and uploads files for archiving.
• Manages Finance and Welcome databases.
• Acts as back-up in the absence of the Cashier.
• Coordinates with the Premises clerk for administrative tasks.

Skills

Basic knowledge of written and spoken English

Basic clerical skills

Basic knowledge of simple accounting

Ability to work with little supervision

Tools

MS Office

Job description

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

Under the direct supervision of the F&A Manager, the Admin Assistant provides support to the general administrative and clerical task of the Finance and Administration department.

Accountabilities & functional responsibilities

• Provides support to administrative and clerical task of Finance and Administration department
• Scans documents and upload files to teamspace or other storage applications for archiving and/or filing.
• Manages the Finance and Welcome databases ensuring the timely fulfilment of requests and transactions
• Converts STM request to PDF once validation process is done for uploading in the accounting tool
• Closes STM request once action is completed and validated.
• Acts as back-up in the absence of the Cashier
• In-charge of payment processing of Welcome invoices including completion of supporting documents
• Books hotel accommodation for official field trips in nearby cities and provinces
• Books airport taxi in Manila at ECLPI website for colleagues arriving and departing from Manila
• Coordinates and assist the Premises clerk for administrative task
• In-charge of the office supplies inventory including request for replenishment

Selection Requirements

• Basic knowledge of written and spoken English
• Basic clerical skills
• Basic knowledge of simple accounting
• 1 to 2 years administrative background or similar field
• Experience with international organization is an advantage
• Basic knowledge of online office applications or MS software is an advantage
• Ability to work with little supervision with quality performance

Our values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

ICRC is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.

Location: Manila Shared Services Centre (MSC)

Job Family: Administration / Finance / Human Resources