Admin Assistant - Invoice Processing & Reconciliation (Home-based)

Outsourced; Philippines; Remote; PHP 100,000 - 400,000; Full time

Job summary

A leading outsourcing company is seeking a detail-oriented Hotels Administration Specialist. This role involves processing and verifying a high volume of hotel invoices, ensuring accuracy, and communicating with hotels. Ideal candidates have experience in financial services and strong attention to detail. This is a full-time remote position offering competitive pay and benefits.

Benefits

HMO with 1 free dependent from Day 1

Competitive pay and benefits

Qualifications

• Proven experience in financial services, accounting, or invoice processing.
• Strong understanding of invoice reconciliation and accuracy verification.
• High attention to detail and ability to work with large data volumes efficiently.

Responsibilities

• Process and verify a high volume of hotel invoices received via email.
• Cross-check invoices against hotel contracts and confirmed bookings.
• Identify and flag discrepancies or incorrect charges.

Skills

Invoice reconciliation

Attention to detail

English communication

Familiarity with Zendesk

Tech-savvy

Job description

About Us

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

Role Overview

We are looking for a detail-oriented and motivated Hotels Administration Specialist to join our Hotels Finance team. In this role, you will be responsible for processing, verifying, and reconciling a high volume of hotel invoices related to airline crew stays. You will ensure invoices are accurate according to contracts and bookings, and that they are properly uploaded to our internal portal for client approval. This position requires precision, speed, and a strong ability to follow established procedures while managing communication with hotels and internal colleagues.

Key Responsibilities

• Process and verify a high volume of hotel invoices received via email.
• Cross-check invoices against hotel contracts and confirmed bookings to ensure accuracy in guest names, dates, and rates.
• Identify and flag discrepancies or incorrect charges for dispute handling.
• Upload approved invoices into internal hotel portal for client approval.
• Communicate with hotels regarding missing or delayed invoices when necessary.
• Maintain organized records of processed invoices and related documentation.
• Collaborate with internal teams to ensure timely and accurate invoice management.

Required Qualifications

• Proven experience in financial services, accounting, or invoice processing.
• Strong understanding of invoice reconciliation and accuracy verification.
• High attention to detail and ability to work with large data volumes efficiently.
• Excellent English communication skills, both written and spoken.
• Familiarity with tools such as Zendesk or similar email/ticketing systems.
• Tech-savvy, with the ability to quickly learn and navigate internal systems (no external ERP system used).

Work Schedule

• Monday - Friday, 3:30 PM - 12:30 AM Manila Time

Work Location

• Home-based
• Strong internet connection (minimum 20 mbps)
• Own laptop/PC (minimum i5 8GB RAM)

Note

As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking the "I'm Interested" button, I hereby allow Outsourced Quality Assured Services, Inc. to store and collect my personal information for the purposes of employment application. I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of one year, and for these purposes only.

Additional Information

• HMO with 1 free dependent from Day 1
• Full-time employment with competitive pay and benefits