Admin Assistant

MH ALMUFTAH TRADING AND CONTRACTING; Southern Manila District; On-site; PHP 100,000 - 400,000; Full time

Job summary

A prominent trading and contracting firm in Metro Manila is looking for an experienced Administrative Assistant. The ideal candidate will have over 5 years of experience, excellent communication skills, and proficiency in Microsoft Office. Responsibilities include answering calls, organizing meetings, and handling office supplies. Join a dynamic team in a professional environment.

Qualifications

• 5+ years of experience as an administrative assistant or in a relevant role.
• Efficient operation of the office.
• Ability to multitask effectively.

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries.
• Organize and schedule appointments and meetings.
• Manage and maintain files, records, and databases.
• Order and maintain office supplies and equipment.
• Handle incoming and outgoing documents and emails.
• Greet and assist visitors professionally.
• Perform general clerical duties.

Skills

Excellent English Communication

Computer Literacy

Strong organizational skills

Verbal and written communication

Attention to detail

Problem-solving skills

Ability to prioritize tasks

Education

Bachelor's degree

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries with management advice.
• Organize and schedule appointments and meetings.
• Manage and maintain files, records, and databases (monitoring).
• Order and maintain office supplies and equipment.
• Handle incoming and outgoing documents and emails.
• Greet and assist visitors in a professional and friendly manner.
• Perform general clerical duties, including photocopying, faxing and filing.
• Coordinate with other departments to ensure smooth workflow.

Qualifications

• With excellent English Communication.
• Computer Literate (Microsoft Office).
• Efficient operation of the office.
• Bachelor's degree graduate.
• Proven experience (at least 5 years) as an administrative assistant or relevant role.
• Strong organizational and time-management skills.
• Excellent verbal and writing communication skills.
• Proficient in Ms Office (Word, Excel, Outlook).
• Attention to detail and problem-solving skills.
• Ability to prioritize tasks and multitask effectively.