Admin Assistant

BINA'S AUTO SUPPLY; Quezon City; On-site; PHP 100,000 - 400,000; Full time

Job summary

A local auto supply company in Quezon City is seeking an Administrative Assistant to provide crucial administrative support. You will manage company licenses, assist with facilities administration, and support executive functions. The ideal candidate has a Bachelor’s degree and 1-2 years of relevant experience, with strong organizational and communication skills. This position offers a chance to contribute to efficient office operations and ensure regulatory compliance.

Qualifications

• 1-2 years of relevant administrative experience, especially in permit processing and facilities management.
• Accredited Pollution Control Officer (PCO) or willingness to undergo training.
• Knowledgeable about government compliance and documentation.

Responsibilities

• Provide comprehensive support for daily office operations.
• Process and monitor company licenses and permits.
• Assist in building administration and safety compliance.
• Support the Executive Assistant with documents and scheduling.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Attention to detail

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Summary

The Administrative Assistant is responsible for providing administrative and clerical support to ensure efficient office operations, with a focus on managing company licenses and permits, overseeing building administration, and extending support to the Executive Assistant in day‑to‑day executive and management requirements. This position ensures regulatory compliance, smooth facility management, and contributes to the effective execution of executive‑level tasks.

Key Responsibilities

• ✓ Provide comprehensive administrative and clerical support to ensure efficient daily office operations.
• ✓ Assist in processing, securing, and monitoring company licenses, permits, and other regulatory requirements to maintain compliance with government agencies.
• ✓ Support in building and facility administration, including maintenance, utilities, housekeeping, and safety compliance.
• ✓ Coordinate with suppliers, contractors, and service providers for office and facility‑related requirements.
• ✓ Provide direct assistance to the Executive Assistant in preparing documents, reports, presentations, and coordinating executive schedules and meetings.
• ✓ Maintain organized records, correspondence, and confidential company documents.
• ✓ Support other departments in administrative tasks and inter‑departmental coordination.
• ✓ Perform other related duties and responsibilities as may be assigned by top management.

Qualifications

• ✓ Bachelor’s Degree in Business Administration, Management, or any related field.
• ✓ At least 1–2 years of relevant experience in administrative work, particularly in permit processing, facilities management, or executive support.
• ✓ Accredited Pollution Control Officer (PCO), or willing to undergo PCO training and accreditation.
• ✓ Knowledge of government compliance processes and documentation procedures.
• ✓ Strong organizational and time‑management skills with attention to detail.
• ✓ Excellent written and verbal communication skills.
• ✓ Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• ✓ Trustworthy, professional, and able to handle confidential information.
• ✓ Able to work independently and manage multiple tasks effectively.

Core Competencies

• ✓ Organization and attention to detail
• ✓ Communication and interpersonal skills
• ✓ Time management and prioritization
• ✓ Proactive problem-solving
• ✓ Integrity and confidentiality
• ✓ Teamwork and adaptability