Accounts Payable Operations Specialist
Xerox Philippines
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Benefits offered by this job
Job summary
Xerox Philippines is seeking an Accounts Payable Operations Specialist to handle invoice entry and inquiries in a dynamic, hybrid work setting at Cebu. The role emphasizes accuracy, data integrity, and continuous improvement while collaborating across teams and regions.
Ideal candidates have a foundation in accounting or finance, strong communication skills, and the ability to adapt to evolving processes in a global corporate environment.
Qualifications
- College degree in Accounting, Finance, Business or related field.
- Strong communication, organizational and problem-solving skills.
- Ability to work in a structured, deadline-driven environment.
- Experience with AP systems (SAP/Oracle/E-Automate/Concur) is a plus but not required.
Responsibilities
- Data entry of supplier invoices – 1st, 2nd, and 3rd Shift.
- Process vendor invoices – data entry.
- Respond to invoice inquiries.
- Investigate and correct invoices.
- Support the month-end close.
Skills
Education
Tools
Job description
Job Description:
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.
We are seeking individuals to staff an accounts payable operations department who are not satisfied with simply executing a process as it exists today. Successful candidates will understand current processes, identify opportunities for improvement, and actively contribute innovative ideas that enhance efficiency, quality, compliance, and the overall employee and supplier experience.
Data entry of supplier invoices– 1st, 2nd, and 3rd Shift
- Process vendor invoices – data entry
- Respond to invoice inquiries
- Investigate and correct invoices
- Support the month-end close.
- Demonstrate curiosity and a continuous improvement mindset by seeking opportunities to simplify, automate, and standardize work.
- Understand existing processes while actively identifying opportunities to improve efficiency, accuracy, and overall experience.
- Embrace change and is willing to challenge the status quo with thoughtful, data-driven recommendations.
- Take ownership of assigned processes and strive to make them better, not simply maintain them.
- Proactively identifies root causes of issues and develops sustainable solutions to prevent recurring problems.
- Seek opportunities to influence positive change by recommending and implementing process enhancements across systems, regions, and teams.
- Continuously look for better, faster, and more effective ways of working.
- Demonstrate strong attention to detail and accountability for delivering accurate, high-quality work.
- Maintain a commitment to data integrity, process consistency, and operational excellence.
- Take pride in producing reliable results while meeting service level expectations.
- Provide responsive, professional, and solution-oriented support.
- Take ownership of issues through resolution.
- Build trust through effective communication, collaboration, and follow-through.
- Collaborate effectively across teams, functions, cultures, and geographic regions.
- Share knowledge, best practices, and ideas to contribute to team success.
- Adapt positively to changing business needs, priorities, technologies, and organizational initiatives.
- Demonstrate a desire to learn, grow, and expand expertise across systems, processes, and business functions.
- Seek opportunities to increase knowledge and contribute beyond core responsibilities.
- Show initiative by identifying opportunities, solving problems, and driving results without waiting to be directed.
- College degree required for advanced roles (Accounting, Finance, Business, or related field preferred)
- Strong communication, organizational and problem-solving skills
- Ability to work in a structured, deadline driven environment
- Computer proficiency in Excel; experience with Accounts Payable processes or systems (SAP, Oracle, E-Automate, or Concur) is a plus but not required
- Analytical skills preferred for advanced roles
- Entry-level (no AP experience required) and Intermediate (3+ years experience)
- English required, other languages a plus
- Training provided for both transactional and analytical AP functions
- Opportunities for skill based advancement
- A supportive, team oriented environment
- Hybrid work environment, combining remote work flexibility with on-site collaboration
- Salary based on experience and role level
- Shift premium
- Location: Cebu, Philippines
- Five (5) days a week at 45 hours per week; Saturday & Sunday weekend off
- May be required to extend work hours depending on business requirements, with overtime pay
- May be required to work during Philippine holidays, with holiday pay
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