Accounting and Reporting Specialist III

ING Hubs Philippines; Manila; Hybrid; PHP 600,000 - 800,000; Full time

Job summary

ING Hubs Philippines is hiring for a role specializing in Accounts Payable and Accounts Receivable operations in Manila. The candidate will be responsible for processing invoices, ensuring compliance, and preparing operational reports.

The ideal candidate holds a Bachelor’s degree and has 2-5 years of relevant experience, particularly in reporting and financial data management. This position offers a hybrid work environment and the chance to engage with cross-functional teams.

Qualifications

• 2-5 years of experience in Accounts Payable/Receivable operations.
• Hands-on experience in reporting and dashboarding tools.
• Familiar with AI and automation tools in finance.

Responsibilities

• Process invoices and payments accurately and efficiently.
• Manage billing and invoicing for customers.
• Prepare operational dashboards and control reports.

Skills

End-to-end operations

Reporting and dashboarding

Communication skills

Continuous improvement mindset

Education

Bachelor’s degree in business administration, Accounting, Finance, or related field

Tools

Oracle

Power BI

Excel analytics

Job description

Key Responsibilities

• Timely and accurate processing of third party and intercompany invoice, 3-way matching (PO, Invoice, receipt) and exception handling.
• Support on‑time payment processing.
• Ensure 4-eyes control validation for invoices, payments, and accounting entries
• Handle non-PO invoices, ensuring proper approvals and documentation
• Monitor and resolve invoice discrepancies, match exceptions, and vendor inquiries.
• Ensures accurate input tax compliance in AP by validating VAT/GST on invoices, applying correct tax codes, managing withholding taxes, and cross-border tax requirements.
• Execute intercompany payables and expense reimbursement processing
• Perform month-end activities including accruals, reconciliations, and reporting.
• Ensuring end‑to‑end process quality and identifying efficiency opportunities

Accounts Receivable (AR)

• Manage billing and invoicing for internal and external customers using standardized templates and automated feeds
• Perform cash application and payment allocation, including reconciliation of AR open items
• Monitor and follow up on outstanding receivables and coordinate with stakeholders
• Investigate and resolve invoice and payment disputes
• Execute AR reconciliation, accruals and reporting, including GL posting and suspense account clearing
• Support intercompany billing and settlement processes
• Ensure accurate and timely month-end closing activities

Other Support

• Provides end-to-end asset management support, including capitalization, lifecycle maintenance, depreciation, reconciliation, and integration with AP processes.
• Support Vendor Data Management process and compliance
• Support the implementation of e‑invoicing

Controls, Compliance & Reporting

• Preparation and maintenance of operational dashboards, KPIs, and control reports
• Ensure adherence to internal controls, audit requirements, and segregation of duties (SOD)
• Support the development of relevant work instructions and ensuring documentation aligns with global standards
• Support regulatory and tax reporting requirements

Process Improvement & Transformation

• Support automation initiatives and AI Adoption to improve efficiency gains.
• Participate in process standardization activities
• Identify opportunities to reduce manual effort and improve turnaround time
• Collaborate with global stakeholders for continuous improvement and scalability

Communication & Stakeholder Management

• Proactively engage with cross‑functional teams and vendors, anticipating risks and driving timely, accurate outcomes
• Take ownership of clear, structured communication, especially during critical periods (e.g., month‑end close)
• Build strong stakeholder relationships by aligning expectations, driving accountability, and continuously improving collaboration effectiveness

Qualifications & Capabilities

• Bachelor’s degree in business administration, Accounting, Finance, or a related field
• At least 2-to-5-year experience in end‑to‑end operations of Accounts Payable and/or Accounts Receivable
• With a hands‑on experience in reporting and dashboarding (e.g., Power BI, Tableau, Excel analytics)
• Exposure to AI, automation tools, RPA, or digitalization initiatives in finance. Project Management or Project Management experience is a plus.
• Demonstrated experience with Oracle / PeopleSoft, SAP, or other global ERP systems.
• Comfortable working with data, controls, and automated tools
• Continuous improvement mindset with a proactive attitude
• Strong communication and collaboration skills, with the ability to work effectively across teams and stakeholders
• Experience working in a Shared Services environment, with strong understanding of centralized operations and service delivery models
• Willingness and ability to work on a dayshift and/or midshift with a flexible & hybrid setup.