Executive Assistant To The Managing Director (Oman)

Innovsphere; Muscat; On-site; OMR 10,000 - 15,000; Full time

Job summary

Innovsphere, a dynamic energy company, is seeking an Executive Assistant to support the Managing Director. This crucial role involves providing high-level administrative support, enhancing corporate communications, and ensuring smooth operations. Ideal candidates will have a bachelor's degree, 5 years of executive support experience, and strong communication skills to thrive in the energy sector.

Benefits

Workmen insurance

Gratuity per Oman law

30 days paid annual leave

Annual return tickets

Qualifications

• 5 years of executive support experience, preferably in energy sector.
• Exceptional organizational skills and multitasking ability.
• Strong communication skills for stakeholder engagement.

Responsibilities

• Manage the MD's calendar and appointments.
• Coordinate travel arrangements and prepare itineraries.
• Assist in drafting internal and external communications.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Confidentiality

Knowledge of energy industry

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Bachelor's degree in Energy

Bachelor's degree in Environmental Science

Tools

Microsoft Office

Project management tools

Communication tools

Job description

Job Description

Job Title: Executive Assistant to the Managing Director

Job Description:

We are seeking a dedicated and highly skilled Executive Assistant to support the Managing Director (MD) in our dynamic energy company. This pivotal role involves providing high-level administrative support, strategic communications, and ensuring smooth daily operations for the MD. As the right-hand person to the MD, you will enhance corporate communications and support the leadership team with critical tasks.

Your responsibilities include managing complex schedules, coordinating communications, and ensuring the MD’s engagements and objectives are met efficiently. The role requires initiative, strong problem-solving skills, and maintaining confidentiality and professionalism in the energy sector.

Key Responsibilities

• Executive Support:
  • Manage the MD's calendar, appointments, meetings, and events.
  • Coordinate travel arrangements and prepare itineraries.
  • Prepare and review reports, presentations, and documents.
  • Act as liaison between the MD and stakeholders, managing communication flow.

• Corporate Communications:
  • Assist in drafting and reviewing internal and external communications.
  • Support PR campaigns, newsletters, and social media messaging.
  • Maintain consistent messaging aligned with the company's mission.
  • Assist in preparing for corporate events and media engagements.

• Operational Support:
  • Organize meetings, prepare agendas, and follow up on action items.
  • Conduct research on industry trends and market conditions.
  • Handle confidential information with integrity.
  • Manage special projects like industry reports and CSR initiatives.
  • Support in preparing for board meetings and leadership engagements.

• Administrative Support:
  • Track deliverables and ensure project progress.
  • Manage office supplies and administrative requirements.
  • Handle ad-hoc requests from senior leadership.

Job Requirements

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Energy, Environmental Science, or related field.
• At least 5 years of executive support experience, preferably in energy, oil & gas, or renewables sectors.

Skills & Competencies:

• Exceptional organizational skills and multitasking ability.
• Strong communication skills for internal and external stakeholder engagement.
• Proficiency in Microsoft Office and familiarity with project management and communication tools.
• Attention to detail, proofreading skills, and independent work capability.
• Ability to maintain confidentiality and professionalism.
• Knowledge of the energy industry is advantageous.

Preferred Attributes:

• Experience in PR or corporate communications.
• Understanding of sustainability and CSR practices.
• Multilingual abilities relevant to the company’s operations.
• Knowledge of energy sector regulations and stakeholders.
• Previous Oman experience with a driving license.

Salary and Benefits

• OMR 350 – OMR 500, with allowances for car, fuel, mobile SIM (OMR 35 limit), and accommodation.
• Additional benefits include workmen insurance, gratuity per Oman law, 30 days paid annual leave, and annual return tickets.