Trust Administrator

Do Good Group; New Zealand; Remote; NZD 34,000 - 62,000; Part time

Benefits offered by this job

Flexible, remote working arrangement

Work with New Zealand's significant…

Meaningful role contributing to garden

Job summary

New Zealand Gardens Trust is seeking a highly organised professional for a part-time contract role that covers administration, membership services, communications, event management, finance and stakeholder engagement.

Reporting to the Chair and working with the Board, assessors, members and volunteers, you will lead day-to-day operations across the Trust, coordinate the annual conference and AGM, manage budgets using Xero, and ensure compliance with reporting obligations while engaging gardens

Qualifications

• Experience in operations, administration, project management or not-for-profit management.
• Excellent written and verbal communication skills.
• Strong organisational and planning abilities.
• Experience supporting governance processes and working with Boards or committees.
• Financial administration and budgeting experience.
• Confidence using digital platforms and business systems, including design software.

Responsibilities

• Lead day-to-day management of the Trust and implement strategic priorities.
• Recruit and support member gardens, Friends, volunteers and assessors.
• Manage stakeholder relationships across horticulture, tourism and heritage sectors.
• Deliver marketing, communications and promotional activities, including newsletters and social media.
• Coordinate the annual garden assessment programme with the Lead Assessor.
• Manage delivery of the Trust's annual conference and AGM.
• Prepare Board reports, meeting papers and minutes.
• Manage invoicing, GST returns, budgeting and administration using Xero and other systems.
• Ensure ongoing compliance and reporting obligations are met.

Skills

Operations management

Administration

Project management

Not-for-profit management

Governance support

Communication

Budgeting

Digital platforms

Xero

Canva

Squarespace

Microsoft 365

Eye for detail

Tools

Xero

Squarespace

Canva

Adobe InDesign

Adobe Acrobat

Microsoft 365

Job description

About the role

Part-time Contract role

10 hours per week with flexibility for more during annual busy times, some overnight travel and evening meetings.

Reporting to the Chair and working closely with the Board, assessors, members and volunteers, you will be responsible for the operational leadership of the Trust. The role combines administration, membership services, communications, event management, finance and stakeholder engagement. No two weeks are the same. One day you may be coordinating a garden assessment programme, the next preparing Board papers, updating the website, managing social media, editing the newsletter or working with a conference committee to deliver our annual conference. The role requires the flexibility to attend evening meetings, travel for our conference and to undertake additional hours during our busy periods. This role is run virtually, and you will interact with stakeholders across New Zealand and abroad – we need you and your work to be well presented with an eye for detail and flair.

Key responsibilities

• Lead the day-to-day management of the Trust and implement strategic priorities.
• Recruit and support member gardens, Friends, volunteers and assessors.
• Manage stakeholder relationships across the horticulture, tourism and heritage sectors.
• Deliver marketing, communications and promotional activities, including newsletters, website content and social media.
• Coordinate the annual garden assessment programme alongside the Lead Assessor.
• Manage delivery of the Trust's annual conference and AGM.
• Prepare Board reports, meeting papers and minutes.
• Manage invoicing, GST returns, budgeting and administration using Xero and other business systems.
• Ensure ongoing compliance and reporting obligations are met.

About you

You are a highly organised professional who enjoys working across multiple disciplines and building strong relationships with a wide range of stakeholders.

• Experience in operations, administration, project management or not-for-profit management.
• Excellent written and verbal communication skills.
• Strong organisational and planning abilities.
• Experience supporting governance processes and working with Boards or committees.
• Financial administration and budgeting experience.
• Confidence using digital platforms and business systems, including design software.
• The ability to work independently and manage competing priorities.
• A genuine interest in gardens, tourism, heritage, conservation or community organisations.
• Experience with some or all of the following would be advantageous: Microsoft 365, Xero, Squarespace, Canva, Stripe, Adobe InDesign, Adobe Acrobat.

About us

New Zealand Gardens Trust is the leading organisation promoting garden tourism, excellence in gardening, garden education, and the protection and celebration of exceptional gardens across Aotearoa New Zealand.

Benefits

• Flexible, remote working arrangement.
• Opportunity to work with some of New Zealand's most significant gardens and garden owners.
• Meaningful role contributing to garden tourism, education and conservation.
• Work with a passionate and knowledgeable Board, members and volunteer network.
• Variety, autonomy and the opportunity to make a visible impact.