Shipping & Documentation Administrator

Silver Fern Farms Ltd; Waitōtara; On-site; NZD 50,000 - 70,000; Full time

Job summary

A leading farming company in New Zealand is seeking a Shipping & Documentation Administrator to join their team in Waitōtara. In this role, you will coordinate shipping activities, ensure export documentation accuracy, and liaise with various stakeholders. The ideal candidate will possess strong organisational skills, attention to detail, and previous experience in shipping or logistics. This position offers a dynamic work environment committed to diversity and inclusion.

Qualifications

• Previous experience in shipping, logistics, or administration (export knowledge is an advantage).
• Strong attention to detail and accuracy when working with documentation and data.
• Excellent communication skills and the ability to build strong relationships with internal and external stakeholders.

Responsibilities

• Coordinate shipping contracts with in-store inventory and ensure timely container supply and transport to port.
• Generate accurate electronic export documentation in line with MPI requirements.
• Liaise with shipping companies, MPI representatives, and internal teams.

Skills

Attention to detail

Communication skills

Problem-solving

Organisational skills

Tools

Microsoft Office

Job description

About the Role

We’re looking for a highly organised and detail-focused Shipping & Documentation Administrator to join our team at Silver Fern Farms Waitotara, north of Whanganui. In this role, you’ll play a key part in coordinating shipping activities, ensuring export documentation is accurate and completed on time, and working closely with internal teams and external partners to keep everything moving smoothly.

Key Responsibilities

• Coordinate shipping contracts with in-store inventory and ensure timely container supply and transport to port.
• Generate accurate electronic export documentation in line with MPI requirements, including certificates and supporting materials.
• Liaise with shipping companies, MPI representatives, and internal teams to meet loading schedules and compliance standards.
• Plan and monitor container loading against inventory records, ensuring shipping instructions and deadlines are met.
• Maintain records and provide general administrative support to the Cold Chain/Dispatch team.

About You

You’ll thrive in this role if you’re organised, proactive, and enjoy working in a fast-paced environment. Ideally, you’ll bring:

• Previous experience in shipping, logistics, or administration (export knowledge is an advantage).
• Strong attention to detail and accuracy when working with documentation and data.
• Excellent communication skills and the ability to build strong relationships with internal and external stakeholders.
• Confidence using Microsoft Office and systems, with a willingness to learn new tools.
• A problem‑solving mindset and commitment to delivering quality outcomes.

How to Apply

Please apply by submitting your CV – applications close January 22 2026. Interviewing will begin in the new year.

Silver Fern Farms welcomes people from all backgrounds and walks of life. We are proud to have a diverse and inclusive environment and are committed to providing equal opportunities for all team members and applicants. Come and create goodness together with us. You can see more about our commitments to our people and their work by visiting our Belong Here webpage: https://careers.silverfernfarms.com/nz/en/belong-here