Shipping & Documentation Administrator

Silver Fern Farms; Waitotara; On-site; NZD 50,000 - 70,000; Full time

Job summary

A leading agricultural company in New Zealand is seeking a highly organised Shipping & Documentation Administrator to manage shipping activities and ensure accuracy in export documentation. This full-time role involves liaising with shipping companies, maintaining records, and supporting the Cold Chain team. Candidates should have experience in shipping or logistics, excellent communication skills, and strong attention to detail. Join a diverse and inclusive team dedicated to creating goodness together.

Qualifications

• Previous experience in shipping, logistics, or administration preferred.
• Strong attention to detail and documentation accuracy.
• Confidence in using Microsoft Office and willingness to learn new tools.

Responsibilities

• Coordinate shipping contracts with inventory for timely transport.
• Generate electronic export documentation as per MPI requirements.
• Liaise with shipping companies and internal teams to meet schedules.

Skills

Organisational skills

Attention to detail

Communication skills

Problem-solving mindset

Tools

Microsoft Office

Job description

We’re looking for a highly organised and detail-focused Shipping & Documentation Administrator to join our team at Silver Fern Farms Waitotara, north of Whanganui.

In this role, you’ll play a key part in coordinating shipping activities, ensuring export documentation is accurate and completed on time, and working closely with internal teams and external partners to keep everything moving smoothly.

• Coordinate shipping contracts with in-store inventory and ensure timely container supply and transport to port.
• Generate accurate electronic export documentation in line with MPI requirements, including certificates and supporting materials.
• Liaise with shipping companies, MPI representatives, and internal teams to meet loading schedules and compliance standards.
• Plan and monitor container loading against inventory records, ensuring shipping instructions and deadlines are met.
• Maintain records and provide general administrative support to the Cold Chain/Dispatch team.

You’ll thrive in this role if you’re organised, proactive, and enjoy working in a fast-paced environment. Ideally, you’ll bring:

• Previous experience in shipping, logistics, or administration (export knowledge is an advantage).
• Strong attention to detail and accuracy when working with documentation and data.
• Excellent communication skills and the ability to build strong relationships with internal and external stakeholders.
• Confidence using Microsoft Office and systems, with a willingness to learn new tools.
• A problem-solving mindset and commitment to delivering quality outcomes.

Tono Mai | How to Apply

Please apply by submitting your CV– applications close January 22 2026. Interviewing will begin in the new year.

Silver Fern Farms welcomes people from all backgrounds and walks of life. We are proud to have a diverse and inclusive environment and are committed to providing equal opportunities for all team members and applicants. Come and create goodness together with us. You can see more about our commitments to our people and their work by visiting our Belong Here webpage: https://careers.silverfernfarms.com/nz/en/belong-here

Job Info

• Job Identification 3117
• Job Category Administration & Office Support
• Posting Date 12/22/2025, 12:05 AM
• Apply Before 01/21/2026, 11:00 AM
• Job Schedule Full-Time
• Locations 84 Waiinu Beach Road, Waitotara , 4587, NZ