Project Controls and Scheduling Specialist

Frequency NZ; Auckland; On-site; NZD 110,000 - 125,000; Full time

Job summary

A leading project advisory consultancy in Auckland is seeking a skilled planning and scheduling professional. This full-time role involves managing complex projects, developing construction schedules, and ensuring proactive client engagement. Ideal candidates will have over 8 years of relevant experience, proficiency in Primavera P6 and MS Project, and strong communication skills. Join a collaborative environment committed to shaping New Zealand's infrastructure.

Benefits

5 weeks of annual leave

4% employer KiwiSaver contribution

Ongoing support for learning and development

Qualifications

• 8+ years' experience in engineering/construction projects covering major projects.
• 5+ years as a planner/scheduler covering major projects.
• NZ experience essential.

Responsibilities

• Develop and manage a construction schedule.
• Prepare monthly reports on site progress.
• Communicate effectively with clients and stakeholders.

Skills

Planning and scheduling

Engineering/construction experience

Client relationship management

Communication skills

Schedule Risk Analysis

Tools

Primavera P6

MS Project

Power BI

Excel

Job description

Frequency is a New Zealand-owned and operated specialist project advisory consultancy that has been optimising Kiwi infrastructure for over a decade. At Frequency, we work closely in partnership with every client, providing access to experienced, senior people from day one. Our expertise spans multiple sectors, including Education, Transport, Health, Airports, Ports, and Water Infrastructure. We believe it’s our responsibility to share real-world knowledge, leaving our clients better equipped to navigate New Zealand’s complex project pathways.

The Opportunity

Join New Zealand’s leading Project Controls team in our Auckland office, working across impactful projects that shape our motu. We’re looking for a skilled planning and scheduling professional who thrives in both independent and team-based consulting roles. This role offers strong potential for technical growth, business development, and networking. You’ll often work directly with clients, so professionalism, initiative, and strong communication are essential. If you're curious, confident, and keen to drive great outcomes—not just manage software—this is your chance to make a real impact. This is a permanent full-time role of 40 hours a week.

About You

To be successful in this role, we are looking for:

• 8+ years' experience in engineering/construction projects covering major projects
• 5+ years as a planner/scheduler covering major projects
• NZ experience essential
• Experience in the mining and energy sectors
• Competent user of Primavera P6 and MS Project is essential. Competency with other schedule tools including 4D tools like Synchro would be advantageous.
• Intermediate user of excel is essential (pivots), preferably advanced level (Power Query). Competency with Power BI, Power Apps or similar data management and reporting tools would be an advantage.
• Experience in performing Schedule Risk Analysis.
• Able to develop and manage a construction schedule, including basis of schedule, productivity assessments, cost loading, resource loading and levelling, and baseline management.
• Assessment of delay claims
• Competent in reviewing contractor tender schedules and preparing detailed reports on schedule quality.
• Able to prepare monthly reports including monitoring progress on site, tracking planned vs actual progress, identifying potential resource bottlenecks, and summarise to suit the client’s level of understanding.
• Experience in creating and managing a “master programme” that integrates multiple schedules would be advantageous.
• Able to interpret, analyse, and present complex information in a summarised format that is suitable for the audience.
• People-centric person who puts relationships first, and is able to build strong client relationships
• Excellent communicator and listener, able to connect with a broad range of people, and can adapt communication style to suit the audience (clients, peers, seniors).
• Ability to lead workshop style sessions to coordinate multiple people/parties and align to common outcomes
• Diligent, structured, and conscientious with an eye for detail.
• Professional approach, manner and presentation.
• Eager to learn and acquire new skills, actively engaged in developing your career.

Why Join Our Frequency Whānau?

At Frequency, we believe in the power of genuine, in-person collaboration. Our office-first culture is a cornerstone of how we work. Being physically present enables stronger relationships, supports accelerated learning, and fosters shared energy that drives teamwork and innovation. While we trust our team to work flexibly when needed, our default is working together in the office—where conversations flow naturally, and we can tackle challenges collaboratively.

We also offer:

• 5 weeks of annual leave
• 4% employer KiwiSaver contribution
• Ongoing support for your learning and development, including company-wide forums, individual training budgets and professional memberships.
• Salary $110,000 to $125,000

If you’re excited about the opportunity to shape New Zealand’s infrastructure landscape and join a high‑performing team that’s passionate about delivering results, we’d love to hear from you!

Eligibility

To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa. For any questions about this role, please contact us at [e-mail].