Portfolio Analyst

PHF Science; Wellington; Hybrid; NZD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working options

4 weeks annual leave + 2 additional +

PHF Science days

Job summary

PHF Science is seeking a Portfolio Analyst within the Enterprise Project Management Office (EPMO) to help mature portfolio management, planning, governance and reporting across the organisation. You will shape reporting products, support governance forums, and translate complex data into actionable insights for decision-makers.

You’ll work with leaders across PHF Science, developing dashboards and MI, facilitating planning discussions and driving practical improvements in visibility and

Qualifications

• Experience working in PMO, EPMO, portfolio management, business planning, business casing, organisational performance, strategy or similar environment.
• Strong analytical and problem-solving skills with the ability to interpret complex information and provide practical recommendations.
• Experience developing reports, dashboards or management information.
• Experience using Power BI or other business intelligence tools to develop dashboards and reporting.
• Excellent written and verbal communication skills.
• Ability to engage confidently with both operational and senior stakeholders.
• Strong stakeholder engagement, facilitation and relationship-building skills.
• A pragmatic approach with a focus on delivering practical solutions that add value.
• Understanding of project, programme or portfolio management principles.
• Experience working in government, research, science or other complex stakeholder environments.

Responsibilities

• Support development and implementation of organisation-wide business planning, performance reporting, prioritisation and portfolio governance processes.
• Develop reporting products and insights for leadership and governance forums.
• Facilitate planning discussions and identify opportunities to improve visibility, alignment and decision-making.
• Build organisational capability in planning and reporting.
• Engage with a wide range of stakeholders to drive change through influence, not authority.
• Collaborate with PHF Science leaders to mature portfolio management practices.

Skills

PMO/EPMO

Portfolio governance

Business planning

Reporting dashboards

Stakeholder engagement

Analytical thinking

Communication skills

Portfolio management principles

Science/government sector

Tools

Power BI

Job description

Portfolio Analyst, Enterprise Project Management Office (EPMO)

Te tūnga | The role This is an opportunity to help shape and mature portfolio management, business planning, business casing, and reporting practices across PHF Science. Working within the EPMO, you will support the development and implementation of organisation-wide business planning, performance reporting, prioritisation and portfolio governance processes. Working closely with leaders across PHF Science, you will develop reporting products and insights, support governance forums, facilitate planning discussions and identify opportunities to improve visibility, alignment and decision‑making across the organisation, while helping build organisational capability in planning and reporting. This role is ideally suited to someone who enjoys working in a developing environment, can navigate ambiguity and turn complex information into meaningful insights that support decision‑making. You will be comfortable working across a wide range of stakeholders and helping drive change through influence rather than authority. We are open to receiving applications from across Aotearoa New Zealand, and the role can be based in either Tāmaki Makaurau, Pōneke or Ōtautahi. Kia angitu koe

About you

To be successful in this role, you will have:

• Experience working in a PMO, EPMO, portfolio management, business planning, business casing, organisational performance, strategy or similar environment.
• Strong analytical and problem‑solving skills, with the ability to interpret complex information and provide practical recommendations.
• Experience developing reports, dashboards or management information.
• Experience using Power BI or other business intelligence tools to develop dashboards and reporting.
• Excellent written and verbal communication skills.
• The ability to engage confidently with both operational and senior stakeholders.
• Strong stakeholder engagement, facilitation and relationship‑building skills.
• A pragmatic approach, with a focus on delivering practical solutions that add value.
• Understanding of project, programme or portfolio management principles and practices.
• Experience working in government, research, science or other complex stakeholder environments.

The following would be advantageous

• Experience developing business planning, prioritisation or reporting frameworks.
• Experience supporting governance groups, committees or decision‑making forums.

Ngā painga | The benefits

• Flexible working options to support balancing work and non‑work commitments.
• Four weeks annual leave, plus two additional annual leave days and three additional PHF Science days (usually the three days between Christmas and New Year’s Eve)
• 15 days sick leave and service leave provisions after five years
• Annual volunteer day to support an organisation or issue you care about in the community.
• Free annual flu vaccinations
• Life insurance and physical loss benefit
• Subsidised Southern Cross insurance & access to special retail discounts.
• Access to Employee Assistance Programme (EAP), a confidential and free counselling service.

Mō mātou | About Us

Established in 2025, formerly ESR, PHF Science is a New Zealand Government‑owned research organisation dedicated to the health, wellbeing and safety of our communities. Specialising in public health and forensic sciences, we monitor disease, help ensure safe food and water, reduce harm from drugs, support the justice system and more. Our science powers innovations and solutions to help NewZealand prosper and grow. With 4 locations across Aotearoa NewZealand from Auckland to Christchurch and Wellington (Kenepuru and Wallaceville), we use world‑leading science to monitor disease, test food and products, safeguard our water, and support the justice sector. By joining forces with experts and iwi, we’re tackling critical issues to ensure a better Aotearoa NewZealand for all. We are an accredited Living Wage employer and value our people, providing excellent environment for fostering and developing our people in a values‑driven, flexible, and ever evolving landscape. We are committed to sustainability and are proud to have received our Toitū Carbonreduce Certification.

Health, Safety and Wellbeing

At PHF Science, the health, safety and wellbeing of our people is our highest priority. Depending on the role and exposure risks, mandatory vaccinations may include Tetanus, Typhoid, Meningococcal, Hepatitis A and Hepatitis B, and Polio. In some roles you may need to confirm your vaccination status in accordance with health and safety advice before you commence employment. Participation in PHF Science’s vaccination programme is a condition of employment for new staff. We choose to share this information early in our hiring process so candidates can make an informed choice and are happy to discuss further at interview stage if you have any questions. PHF Science is an equal opportunity employer and committed to providing a working environment that embraces and values diversity and inclusion. Your unique talents and experience will help us deliver exceptional services to NewZealand. We look forward to your application. If you don't meet every requirement in this position description, please don't exclude yourself. Studies indicate that women and other individuals from under‑represented groups often only apply when they satisfy all the criteria. We focus on recruiting individuals who share our core values of Mahi Rangatira (Our quality counts), Mahi tahi (our team spirit), Mahi Auaha (we push boundaries), Mahi Pono (we do the right thing). If these values resonate with you, we encourage you to submit your application. PHF Science is committed to developing a diverse, inclusive, equitable workplace where people feel they belong. We believe this is the right thing to do, but we also believe it is a worthwhile commitment that makes our organisation stronger and more capable through building on our diversity of thinking, enabling us to better understand the needs of our stakeholders and people and respond effectively. An inclusive environment means the diverse perspectives we have are more likely to be expressed, heard, and acted on.

Please note the successful applicant will be required to complete a pre‑employment drug‑screen and police records check as conditions of employment.

Applications close 8am on Tuesday 15 September 2026

Applications Close

We are New Zealand’s Crown Research Institute specialising in science for communities. We use world‑leading science to safeguard our health, keep our communities safer, protect our food‑based economy, and improve the health of our water and natural environment. Keeping people safe and healthy through science is our focus and our staff bring a wealth of different experience and backgrounds to deliver this expertise. If you have the skills, initiative and commitment for protecting people through science, we’d like to hear from you.