Personal Assistant | Legal

Fluid Recruitment; Auckland; On-site; NZD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Auckland seeks an experienced Executive Assistant to support senior team members in a fast-paced corporate environment. This position involves full PA support, managing complex transactions, and effective client communication. You will thrive in a high-trust, collaborative culture, ideal for someone eager to grow within a professional setting. Modern amenities and career development opportunities await the right candidate.

Benefits

Career development opportunities

Modern CBD offices

Supportive work culture

Qualifications

• 4+ years experience as a Personal/Executive assistant in a corporate environment.
• High level of accuracy and initiative in a fast-paced setting.
• Experience in international transactions or banking is advantageous.

Responsibilities

• Full PA support to partners and senior team members.
• Support complex corporate transactions, including M&A and contracts.
• Manage monthly billing processes and client engagement requirements.

Skills

Diary management

Client communication

File management

Document preparation

Job description

About the Role
An exciting opportunity within a top-performing corporate team, this role supports several senior authors across a mix of PA and high-level administrative duties. You'll be part of a dynamic, fast-paced corporate practice in the CBD, joining a genuinely collaborative team with strong workflow and market-leading reputation.

Key Responsibilities

• Full PA support to partners and senior team members, including diary and inbox management
• Supporting complex corporate transactions (M&A, capital raises, JV work, franchising, contracts, and B&F documentation)
• Advanced file management and document preparation using a range of administrative software
• Managing monthly billing processes and client engagement requirements
• Coordinating AML and compliance tasks aligned with national and international standards
• Providing strong client and stakeholder communication on behalf of authors

Skills & Experience

You'll bring at least 4+ years' experience as a Personal/Executive assistant within a corporate environment, with a high level of accuracy, initiative, and confidence working to pace. Experience in international or regulatory transactions, or exposure to banking and finance, is advantageous but not essential for strong intermediate candidates looking to step up.

A high-trust environment means you'll enjoy autonomy balanced with genuine team support, ideal for someone who thrives in a busy, varied role.

• Necessary training required
• Supportive, social, and high-trust culture
• Modern CBD offices with excellent amenities
• Career development and exposure to sophisticated corporate work
About the Company / Culture

This firm is recognised as a leader in corporate advisory, delivering high-quality work across local and international markets. The culture is collaborative, professional, and people-focused, with an emphasis on supporting staff to develop and grow within the firm.

How to Apply

Either use the Apply Now button or contact Mollie Wakefield at ******@fluidrecruitment.co.nz or 021 241 5568 for a confidential chat.

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