OFFICE ADMINISTRATOR, PROJECT GRANTS | 11 MONTHS | ONE NORTH | UP 5000

PERSOL; Queenstown; On-site; NZD 60,000 - 80,000; Full time

Job summary

A leading research support organization in Queenstown is seeking an Office Administrator for Project Grants to ensure operational excellence. You will handle research documentation, coordinate workflows, and assist in grant processes. Ideal candidates should have a diploma or degree and relevant experience, along with strong organizational skills. A range of $3500 - $5000 is offered, with applications encouraged for independent and collaborative individuals.

Qualifications

• 3-5 years of relevant experience in office or research administration.
• Ability to verify proposals for compliance and manage submissions.

Responsibilities

• Maintain central repositories and filing systems for research documentation.
• Coordinate internal review and approval workflows.
• Prepare regular and ad‑hoc reports for internal stakeholders.
• Support automation and testing of administrative processes.

Skills

Strong organizational and time-management skills

Excellent verbal and written communication

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Ability to work independently

Collaboration across teams

Education

Minimum Diploma or Degree

Tools

Microsoft Office

Visio

Power BI

Power Automate

Job description

OFFICE ADMINISTRATOR, PROJECT GRANTS | 11 MONTHS | ONE NORTH | UP 5000

Working Hours: Monday - Friday 8:30am - 6:00pm
Friday 8:30am - 5:30pm

Location: One North

Salary: $3500 - $5000

Overview

Keeping Research Operations Running Smoothly. Join us as an Office Administrator, Project Grants, supporting impactful research initiatives and ensuring operational excellence.

Responsibilities

• Maintain central repositories and filing systems for research documentation.
• Coordinate internal review and approval workflows.
• Prepare regular and ad‑hoc reports for internal stakeholders.
• Support automation and testing of administrative processes.
• Assist in registering and tracking grant calls.
• Help draft internal communications and timelines.
• Verify proposals for compliance and manage submissions via platforms like IGMS, RGP, and iGrants.
• Support grant award documentation and terms review.

Qualifications

• Minimum Diploma or Degree with 3-5 years of relevant experience.
• Strong organizational and time‑management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with Visio, MS Forms, Power BI, or Power Automate is a plus.
• Ability to work independently and collaborate across teams.
• Prior experience in office or research administration is an added advantage.

How to Apply

Interested candidates should click “Apply Now” and submit your CV.

We will notify shortlisted candidates only.