Legal Secretary

Fluid Recruitment Limited; Auckland; On-site; NZD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an experienced Legal Secretary to join their collaborative team on the Hibiscus Coast. This role focuses on residential conveyancing, where you'll manage files, prepare legal documents, and liaise with clients and agents throughout the conveyancing process. With over 25 years of service to the local community, this law firm values a friendly team culture and offers ongoing professional development. If you're detail-oriented and passionate about supporting clients in a dynamic legal environment, this opportunity is perfect for you.

Benefits

3% employer Kiwisaver contribution

Discretionary Christmas bonus

Ongoing professional development

Friendly team culture

Regular social events

Qualifications

• 3+ years' experience as a Legal Secretary in a general practice law firm.
• Solid understanding of conveyancing procedures and Landonline.

Responsibilities

• Prepare and manage legal documentation and correspondence.
• Handle Landonline transactions and liaise with clients and agents.
• Manage calendars and support general file/document management.

Skills

Legal Secretary Experience

Conveyancing Procedures

Attention to Detail

Time Management

Communication Skills

Client Service Mindset

Tools

Landonline

Job description

About the role
We're on the lookout for an experienced Legal Secretary to join a well-established and busy general practice law firm based on the Hibiscus Coast. This role will see you supporting a friendly and collaborative team, with a strong focus on residential conveyancing. From managing files and preparing legal documents to handling Landonline transactions and liaising with clients and agents, you'll be involved in all aspects of the conveyancing process.

Key responsibilities include:

• Preparing and managing engagement letters, legal documentation, and correspondence
• Handling Landonline transactions and preparing e-dealings for settlement
• Liaising with clients, real estate agents, banks, and other relevant parties
• Preparing invoices, settlement statements, and client statements
• Managing calendars, scheduling meetings, and supporting general file/document management
• Performing title searches and managing AML compliance documentation
• File closing and general administrative support

Skills and Experience:

To thrive in this role, you will bring:

• 3+ years' experience as a Legal Secretary within a general practice law firm
• A solid understanding of conveyancing procedures and confidence using Landonline
• Excellent attention to detail and time management skills
• A team-focused attitude and willingness to support others
• Strong communication skills and a client-service mindset

Benefits

• Competitive salary based on experience
• 3% employer Kiwisaver contribution (on top of base salary)
• Discretionary Christmas bonus
• Ongoing professional development and mentoring
• Friendly, down-to-earth team culture
• Regular social events, including mid-year and end-of-year functions
• Convenient location.

About the company
This firm has been proudly serving its local community for over 25 years. With a team of lawyers, legal executives, and support staff, they are known for their approachable, collaborative working style and long-standing client relationships. Their Orewa-based office offers the benefits of working locally while still being part of a busy and respected legal practice.

Apply Now
If this sounds like the right fit for you, apply via SEEK or get in touch directly. Call Mollie on 021 241 5568 or email [e-mail] for a confidential chat.

www.fluidrecruitment.co.nz