Junior Events Coordinator

UCSA; Christchurch; On-site; NZD 28,000 - 41,000; Part time

Job summary

University of Canterbury Students’ Association (UCSA) is seeking a part-time Event Co-ordinator to plan and deliver exciting student experiences at UC. You’ll work with student clubs and volunteers, coordinating venues, vendors and stakeholders to create memorable events for our campus community.

You will contribute to run sheets, logistics, and post-event evaluations, while developing your event management skills in a fast-paced student environment.

Qualifications

• Experience planning or supporting events, incl. student clubs or community activities.
• Creative, enquiring mind capable of thinking outside the box.
• Strong teamwork and sense of humour.
• Empathy for students and appreciation for diverse groups.
• Willingness to learn and develop event management skills.
• Current full driver's licence is desirable.

Responsibilities

• Plan, coordinate and deliver a wide range of student-focused events.
• Create run sheets and coordinate suppliers and stakeholders.
• Assist with post-event evaluations and learning for future events.

Skills

Event planning experience

Team collaboration

Strong communication

Creative thinking

Student engagement empathy

Bi-cultural competence open-mindedness

Education

Studying towards a degree in event management/marketing/tourism/hospitality/communications

Job description

Student Experience Team | University of Canterbury Students' Association (UCSA)

Part Time 20 hours per week | Permanent

The Opportunity

Are you a mastermind when it comes to throwing unforgettable events? Do you have a passion for bringing people together and creating unique experiences? If so, we have an exciting opportunity for you!

We’re looking for someone with a knack for planning innovative and engaging experiences for our students at Te Whare Wānanga o Waitaha | University of Canterbury (UC).

We’d particularly love to hear from people who have helped organise club events, student initiatives, volunteer programmes, community activities, or other projects that required strong organisation and coordination skills.

If you like thinking up new experiential ideas and finding innovative ways to engage different groups, then this is a great opportunity to expand on your skill set across wide variety of event types. Our team delivers everything from 3500 pax Music Festivals, Markets, Wellbeing initiatives, Awards Ceremonies, Concerts, BBQs, Coffee Mornings and everything else in between.

If you are ready to join our team of Event Coordinators and help deliver a calendar of epic events for UC Students, we want to hear from you!

About You

Whether you've recently graduated or gained experience through student clubs, volunteering, internships, or community events, we'd love to hear from you. What matters most is your enthusiasm for events, willingness to learn, and passion for creating memorable experiences for students.

Working alongside our Events Team, you'll help plan, coordinate and deliver a wide range of student-focused events. You'll contribute to event planning, create run sheets, coordinate suppliers and stakeholders, support event delivery, and assist with post-event evaluations.

An understanding of event planning processes would be beneficial, however we are equally interested in candidates who are eager to learn and develop their event management skills. You need to enjoy collaborating, be comfortable in a high-pace environment, be organised, and have excellent communication skills.

Due to the nature of the role and the organisation, an affinity for and understanding of students is important.

Important Skills & Qualifications

• Studying towards a degree (or equivalent) in a relevant field (e.g. event management, marketing, tourism, hospitality, communications) is desirable
• Experience planning or supporting events is desirable and may have been gained through university clubs, volunteering, internships, community groups, or paid employment.
• A creative, enquiring mind and the ability to “think outside the box”
• Ability to work in a team and great sense of humour
• Has a particular empathy and appreciation for students and the diverse ethnic, socio-economic, genders of the student body, staff and clients.
• A good understanding of what it means to work in a bi-culturally competent environment, or the openness to learn and grow in this space
• Current and full drivers’ licence (desirable)

About UCSA

Nau Mai Ki Te Rōpū Akonga ō Te Whare Wānanga ō Waitaha

Welcome to The University of Canterbury Students’ Association (UCSA)

Established in 1894, the UCSA is a registered not-for-profit organisation that supports UC students to succeed and belong.

Our organisation is governed by an elected Student Executive, and we employ over 300 staff. Together, we dish up a range of student-focused services, including advocacy and welfare, representation, subsidised dental and optometry, early learning centres, club support, events, and media.