Facilities Coordinator

JobSpace; Wellington; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonus opportunities

Wellbeing allowance

Group health insurance

Job summary

PwC NZ in Wellington is seeking an experienced Facilities Coordinator to help create a safe, secure and well-supported workplace. You will work across facilities operations, workplace support, contractor coordination and security administration to keep our offices professional and client-ready.

Your day-to-day will include coordinating repairs, managing supplier interactions, overseeing access control, and maintaining accurate workplace records.

Qualifications

• Experience in facilities, workplace support or operations coordination.
• Experience with contractors and coordinating multiple external providers.
• Strong communication and stakeholder engagement.
• Highly detail-oriented with records, access control and follow-up.
• Knowledge of workplace health and safety practices.

Responsibilities

• Provide day-to-day facilities support across Wellington and regional offices as required.
• Support workplace operations including mail, courier, stationery and general office processes.
• Coordinate repairs, maintenance and contractor activity, including site access and safe working practices.
• Support security and access control administration, including cards, records and audits.
• Assist with supplier coordination, invoice validation and facilities-related documentation.
• Support locker allocation, car parking administration and workplace records.

Skills

Facilities coordination

Contractor management

Communication

Organisational skills

Health & safety awareness

Teamwork

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

At PwC, our purpose is clear: to build trust in society and solve important problems.

This is a place to keep growing. You'll learn from the best, take on meaningful challenges, and make a lasting impact for our clients, our communities, and Aotearoa.

About the role

As part of our Internal Firm Services team in Wellington, you'll help create a safe, secure and well-supported workplace environment. This is a varied, hands-on role where you'll work across facilities operations, workplace support, contractor coordination and security administration, helping ensure our offices remain professional, efficient and client-ready.

Your day-to-day could include:

• Providing day-to-day facilities support across Wellington and regional offices as required.
• Supporting workplace operations including mail, courier, stationery and general office processes.
• Coordinating repairs, maintenance and contractor activity, including site access and safe working practices.
• Supporting security and access control administration, including cards, records and audits.
• Assisting with supplier coordination, invoice validation and facilities-related documentation.
• Supporting locker allocation, car parking administration and workplace records.
• Liaising with stakeholders to ensure hazards, risks, accidents and incidents are identified and escalated appropriately.
• Supporting event pack-in and pack-out, supplier access and post-event reinstatement
• Maintaining facilities records, process documents and workplace systems accurately and consistently.
• Working collaboratively with Business Services colleagues to support a professional client and staff experience.

Skills you will bring or develop in this role

• Experience in a similar facilities, workplace support or operational coordination role preferably within a professional services or corporate environment.
• Confidence managing contractors and coordinating multiple external providers.
• Strong communication skills and the ability to work effectively with staff at all levels.
• Strong organisation, prioritisation and problem-solving capability.
• High attention to detail, particularly across records, access control and follow-up.
• A positive, service-oriented approach and passion for delivering an exceptional workplace experience.
• Awareness of workplace health and safety practices and the importance of risk escalation.
• Confidence using Microsoft Office and similar workplace systems.
• A strong sense of teamwork and shared accountability.

If you don't meet every requirement, we still want to hear from you - your skills and potential may be a great fit.

Highlights of working at PwC NZ

• Rewards - Discretionary bonus opportunities; generous referral bonuses; retail discounts & deals
• Growth - Global network; leadership development; A.I. tools and training; formal learning pathways
• Wellbeing - $250 annual wellbeing allowance; Life & income protection; Sonder/EAP/Headspace; 15 days' paid sick leave; group-rate health insurance (eligibility applies)
• Reputation - PwC is known for shaping tomorrow. Join us and you'll accelerate your career while helping clients and communities solve their most important problems.
• Flexibility - Flexible working; supportive coaching culture
• Time off - Two paid recognition days off provided each year during our annual summer shutdown period; purchase up to two extra weeks' annual leave
• Whānau & community - Paid parental leave for all parents with flexible options and financial planning support; inclusive networks; paid volunteering leave

Belong to a community of problem solvers where differences are embraced. We'll empower you with technology, coaching, flexibility and trust to make a meaningful difference. Learn more on our careers site.