Executive Coordinator, Legal

Tiaki Wai; Wellington; Hybrid; NZD 83,000 - 117,000; Full time

Benefits offered by this job

Flexible working

Wellbeing programme

Professional development

5 weeks annual leave

Job summary

Tiaki Wai is seeking an experienced legal coordinator/practice manager to support the General Counsel and legal team. The role involves leading operations, improving workflows and ensuring robust records management.

You will build relationships across the organisation, manage sensitive information, and help implement technology solutions to deliver high-quality legal services. Flexible working and a 40-hour week are offered.

Qualifications

• Extensive experience in a senior legal administration, legal operations, practice management or similar role.
• Proven ability to implement and optimise legal systems, technology and business processes.
• Experience supporting senior executives and managing highly confidential and sensitive information.
• Strong knowledge of legal administration, records management, document control and operational best practice.

Responsibilities

• Provide trusted executive support to the General Counsel, coordinating priorities, meetings, communications and key deliverables.
• Drive continuous improvement by identifying opportunities to streamline workflows, implement technology solutions and improve ways of working.
• Manage legal documentation, records, contracts and information systems, ensuring accuracy, accessibility and compliance.
• Build strong relationships across the organisation and with external providers, acting as a key point of contact for legal operations and administration.

Skills

Legal administration

Legal operations

Practice management

Tools

Microsoft 365

Legal tech platforms

Job description

• Key role supporting an in-house legal team


• Lead process improvement across a growing legal team


• Based in Petone, flexible working

This is a full time position of 40hours per week.

The remuneration range for this role is $83,204 to $117,464 (including KiwiSaver) depending on skills and experience.

The opportunity

We have an opportunity for an experienced legal coordinator/practice manager to join our team, providing executive and administrative support to the General Counsel and wider legal team, and to help create a well-organised, responsive and professional legal function.

This Is a New Team And Will Provide You With An Opportunity To Lead And Enhance The Legal Team's Operations, Systems, Processes And Record Keeping Frameworks To Enable The Legal Team To Deliver High-quality Legal Services. You Will

• Provide trusted executive support to the General Counsel, coordinating priorities, meetings, communications and key deliverables.


• Drive continuous improvement by identifying opportunities to streamline workflows, implement technology solutions and improve ways of working.


• Manage legal documentation, records, contracts and information systems, ensuring accuracy, accessibility and compliance.


• Build strong relationships across the organisation and with external providers, acting as a key point of contact for legal operations and administration.

About You

To be successful in this role you will bring:

• Extensive experience in a senior legal administration, legal operations, practice management or similar role.


• Proven ability to implement and optimise legal systems, technology and business processes.


• Experience supporting senior executives and managing highly confidential and sensitive information.


• Strong knowledge of legal administration, records management, document control and operational best practice.


• Advanced proficiency in Microsoft 365 and legal technology platforms.

Benefits

At Tiaki Wai, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing.

Our Benefits Include

• Flexible working arrangements including up to 2 days working from home


• Comprehensive wellbeing programme, including one paid wellbeing day annually


• Formal and informal professional development opportunities


• 5 weeks annual leave accrual will be available following 2 years of continual service

About Us

Tiaki Wai is a council-owned organisation responsible for managing the delivery of drinking water, wastewater, and stormwater services across Hutt Valley, Porirua, and Wellington.

We manage public-owned extensive water infrastructure and oversee the delivery of safe and reliable services for our communities. We focus on long-term investment, asset management, maintenance, and delivering major infrastructure projects that support public health, environmental protection, and regional growth.

Water is a precious taonga. At Tiaki Wai, we put care into every drop and are guided by our values of Integrity, Care, and Leadership. We work directly with water consumers and in partnership with councils and mana whenua to deliver better water outcomes for current and future generations.

Applications close: Wednesday 14 October 2026.

Applicants for safety sensitive roles will be required to undergo drug and alcohol testing prior to commencing employment with Tiaki Wai. You must also be legally entitled to work long-term in New Zealand or eligible to obtain a working visa.