Executive Assistant & Office Operations Lead

CBRE Asia Pacific; Auckland; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Parental leave benefits (14 weeks)

Employee Assistance Program

Fitness Passport access

Health insurance discounts

End-of-trip facilities

Job summary

CBRE Asia Pacific is seeking an experienced Executive Assistant & Office Manager to provide high-level support to the Senior Managing Director and to ensure the Auckland office operates smoothly, professionally and efficiently. This role combines executive support, front-of-house ownership, office operations, events coordination and onboarding support in a dynamic, client-facing environment.

You will work closely with senior leadership to deliver exceptional service and maintain a

Qualifications

• 3+ years’ experience in office management, executive assistance, team administration or workplace coordination.
• Experience in corporate, professional services, commercial real estate, or client-facing environments.
• Discretion, initiative, judgement and professionalism when supporting senior executives.
• Strong front-of-house presentation, suppliers, facilities coordination and day-to-day operations.

Responsibilities

• Provide direct executive support to the Senior Managing Director, managing priorities, correspondence, meetings and day-to-day requirements with discretion and professionalism.
• Take ownership of the Auckland front-of-house experience, ensuring the office is clean, professional, safe, welcoming and client-ready at all times.
• Coordinate, set up and host client-facing events, research sessions, networking events, pitch presentations, negotiation meetings and internal training sessions.
• Manage meeting room and office setup, including furniture configuration, presentation standards and support for the open-plan office layout.
• Support onboarding for Auckland-based and national new starters, including health and safety briefings, office access, business cards and corporate headshots.
• Lead internal office communications, manage suppliers, process invoices and support local and national financial administration.
• Restock office and kitchen supplies, manage courier shipments and support the wider day-to-day running of the office.

Skills

Executive support

Office management

Team administration

Discretion

Communication

Organisation

Client-facing

Health & safety

Job description

CBRE Asia Pacific is seeking an experienced Executive Assistant & Office Manager to provide high-level support to the Senior Managing Director and to ensure the Auckland office operates smoothly, professionally and efficiently. This role combines executive support, front-of-house ownership, office operations, events coordination and onboarding support in a dynamic, client-facing environment.

You will work closely with senior leadership to deliver exceptional service and maintain a