Executive Assistant – Governance & Hospital Services

New Zealand Government; Taranaki; On-site; NZD 70,000 - 90,000; Full time

Job summary

Health New Zealand | Te Whatu Ora, Taranaki Base Hospital, is seeking a highly organised Executive Assistant to provide essential governance and administrative support for Hospital & Specialist Services. In this role you will help ensure key governance functions run smoothly, including Safe Staffing and Clinical Governance, coordinating calendars, agendas, minutes, and actions to completion.

You will respond to service queries, maintain professional communications with stakeholders, and arrange

Qualifications

• You are a reliable and highly organised administrator with strong attention to detail and a commitment to delivering high-quality support.
• You thrive in busy environments, manage multiple priorities with ease, and consistently meet deadlines.
• You communicate clearly, build positive working relationships, and maintain professionalism and discretion at all times.

Responsibilities

• Provide high-quality secretarial and administrative support for Hospital & Specialist Services governance requirements.
• Coordinate and manage calendars for key governance meetings, including Safe Staffing, Clinical Governance (Patient, Safety & Quality), and Grand Round.
• Deliver full meeting administration: prepare agendas, take accurate minutes, and track completion of actions within agreed timeframes.
• Respond to service queries by providing accurate information and resources as required.
• Maintain professional communication and liaison with internal and external stakeholders.
• Arrange and book online travel for H&SS staff.
• Prepare reports, documents, and presentations to a high standard.
• Maintain efficient and well-organised office systems to support smooth operations.
• Assist with adhoc tasks and project work as needed.
• Support the collation of reporting required for internal stakeholders and external agencies.
• Meet commitments and deadlines with reliability and a strong customer-service focus.

Job description

Health New Zealand | Te Whatu Ora, Taranaki Base Hospital, is seeking a highly organised Executive Assistant to provide essential governance and administrative support for Hospital & Specialist Services. In this role you will help ensure key governance functions run smoothly, including Safe Staffing and Clinical Governance, coordinating calendars, agendas, minutes, and actions to completion.

You will respond to service queries, maintain professional communications with stakeholders, and arrange