Executive Assistant

Federato; Remote; NZD 80,000 - 100,000; Full time

Job summary

A forward-thinking insurance technology company in New Zealand is seeking a dedicated Executive Assistant to support their COO, CRO, and CTO. The role requires a minimum of 5 years' experience in data science or related areas and strong organizational skills. You will manage executive schedules, coordinate travel, and ensure smooth operations across teams. A collaborative spirit and the ability to adapt to shifting priorities are key to succeeding in this dynamic environment.

Benefits

Stock options

Benefits

Diverse culture and inclusion policies

Qualifications

• 5+ years of experience in data science, data engineering, or related roles.
• 5–7+ years supporting senior executives in complex environments.
• Demonstrated success in operations-heavy support roles.

Responsibilities

• Serve as primary support for COO, CRO, and CTO.
• Manage complex, shifting calendars based on strategic needs.
• Coordinate end-to-end travel for multi-city trips.

Skills

Data science experience

Machine learning knowledge

Calendar management

Communication skills

Organization skills

Proficiency with Google Workspace

Tools

Google Workspace

Slack

Zoom

Monday.com

Job description

Federato is on a mission to defend the right to efficient, equitable insurance for all. We enable insurers to provide affordable coverage to people and organizations facing the issues of today – the climate crisis, cyber‑attacks, social inflation, etc. Our vision is understood and well funded by those behind Salesforce, Veeva, Zoom, Box, etc.

Federato is the only AI‑native platform that spans the full policy lifecycle and changes the way insurance work gets done. Better decisioning is built‑in, not bolted on: insurers’ unique portfolio goals, strategies, rules, and appetite are part of the workflow so underwriters win the right deals, faster. From the moment a submission hits an underwriter’s inbox, AI is put to work, triaging submissions with a focus on high‑appetite business, delivering real‑time feedback on the portfolio, and consolidating workflows into a single proven system. Federato drives better business outcomes.

What You’ll Be Doing

• Serve as the primary support and point of contact for the COO, CRO, and CTO
• Manage complex, shifting calendars and prioritize based on strategic needs across GTM, CS, and EPD
• Track executive commitments, deadlines, and cross‑functional action items; ensure alignment, follow‑through, and consistent accountability
• Forecast executive prep‑time, context, and resource needs ahead of key meetings, reviews, and strategic cycles
• Coordinate end‑to‑end travel (flights, hotels, ground transportation) for multi‑city executive trips, conferences, customer visits, and offsites
• Maintain operational documentation hygiene across shared drives, wikis, trackers, and alignment resources to support smooth cross‑functional operations

Who We Hope You Are

• 5+ years of experience in data science, data engineering, or machine learning–related roles.
• 5–7+ years supporting senior executives in high‑growth or high‑complexity environments.
• Demonstrated success in operations‑heavy or cross‑functional support roles (ops, program coordination, enablement, project support).
• Mastery of high‑volume calendar management and shifting priorities.
• Strong communication, judgment, discretion, and organizational skills.
• High proficiency with Google Workspace, Slack, Zoom, Notion/wikis, Monday.com/Wrike, and shared‑drive organization best practices.
• Experience supporting multiple executives simultaneously
• Background in B2B SaaS, insurance, or high‑growth tech is a plus.

Final offer amounts are determined by multiple factors including candidate location, experience and expertise and may vary from the amounts listed above. Total compensation package does include stock options, benefits and additional perks.

Here at Federato, your capabilities are important, but culture fit is quintessential. We move fast, are eager to listen to our users, take a first principles approach to solving problems, and value learning and the ability to change our minds. Most importantly, we’re here to have fun. Our ability to make a difference starts with our people. We would love to work with you!

We are an equal‑opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender expression, sexual orientation, age, marital status, veteran status or disability status. We will provide reasonable accommodation to individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation at [e-mail]

Voluntary Self‑Identification

For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Federato’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA.

• Disabled veteran – a veteran who is entitled to compensation under Veterans Affairs laws or was discharged due to a service‑connected disability.
• Recently separated veteran – any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military.
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• Armed forces service medal veteran – a veteran who participated in a United States military operation for which an Armed Forces service medal was awarded.

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We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress toward this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

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