Executive Assistant

Canon New Zealand Limited; Auckland; Hybrid; NZD 60,000 - 80,000; Full time

Job summary

A leading imaging organization in New Zealand is seeking an experienced Executive Assistant/Personal Assistant. This fixed-term role on the North Shore involves managing diaries, coordinating travel, and supporting corporate communications. You will thrive in a dynamic corporate environment, work closely with senior leadership, and effectively communicate with stakeholders. Candidates should possess strong organizational skills and be proficient in Microsoft Office, particularly PowerPoint. A vibrant culture with inclusive values is encouraged.

Benefits

Birthday Leave

Volunteer Day

Canon Day

Qualifications

• Proven experience as a PA or EA in a complex organization.
• Proficient in Microsoft Office Suite, particularly PowerPoint.
• Exceptional prioritization skills and ability to manage multiple tasks.

Responsibilities

• Manage inboxes, calendars, and coordinate travel.
• Prepare presentations and meeting agendas.
• Support corporate communications and event management.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Tools

Microsoft Office Suite

PowerPoint

Job description

• Fixed Term parental leave cover from January to mid-August 2026
• Flexible/hybrid working opportunity
• Exciting, fast-paced environment in a beautiful location on the North Shore!

About Us | Mō Mātou

Canon is the world’s leading imaging organisation, inspiring people with imaginative ideas that help them connect, communicate, and achieve more than they thought possible.

When you join us, you’ll discover a rewarding culture that truly values you. You’ll be empowered to grow your career, pursue your goals, and be a vital part of our shared success.

About the Role | Mō te Tūranga

We have a unique opportunity for an experienced EA/PA to join our fantastic Canon New Zealand team based on the North Shore. This is a vital role reporting to our National Sales Manager and providing support to key members of our NZ leadership team.

No two days will be the same. You’ll take ownership of a wide variety of tasks, from diary management and travel arrangements, to supporting corporate communications with event management. In this pivotal position, your exceptional organisational skills and ability to build strong stakeholder relationships will ensure everything run seamlessly.

What you’ll be doing:

• Managing inbox, calendars, and coordinating travel requirements
• Preparing presentations, meeting agendas, minutes, and report distribution
• Acting as a key co-ordination point for the business unit
• Organising business unit meetings and team eventsManaging expense claims and other ad hoc financial duties
• Coordinating third party suppliers as required
• Coordination of Canon Australia Branch visits to New Zealand
• Being one step ahead and continuously looking to anticipate and prepare for the needs of the team

About You | Mōu

You excel in a dynamic corporate environment and bring proven experience as a PA or EA within a complex organisation. Detail-oriented and proactive, you’re known for your initiative, exceptional prioritisation skills, and ability to manage a busy workload with ease. Confidentiality is second nature to you, and you take pride in representing the brand with professionalism.

On the technical side, you’re highly proficient across the Microsoft Office Suite, with advanced expertise in PowerPoint. Most importantly, we value our vibrant, fun-loving culture—so a great sense of humour is essential!

Other key attributes include:

• Confidence to communicate effectively with stakeholders across all levels of the business
• Superior time management skills
• Experience in expense management
• Proactive and methodical approach with a friendly yet professional demeanour
• High attention to detail
• Ability to take direction from multiple stakeholders
• Excellent communication skills – written and verbal

Please note this is a fixed-term opportunity until early August 2026.

What’s in it for you | He Aha kei roto mōu

We believe in the power of an inclusive and diverse workforce. We trust you will bring your authentic self to work, and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better life balance can improve motivation, performance, and productivity.

We offer great benefits which include Birthday Leave, Volunteer Day, and Canon Day!

As an equal opportunity employer focused on strengthening our inclusive culture, all applicants will be considered and we welcome applications from people of all ages, cultures including Māori and Pasifika peoples, abilities, religious beliefs, national origin, sexual orientation, and gender identities.

Kei te hiahia koe ki te hono atu ki tēnei tīma kanorau? Tonoa ā-ipurangi ināianei!

Looking to join this diverse team? Apply online today!

All applicants must be eligible to work in New Zealand at the time of application.