Bookings Coordinator

Allevia Hospitals; Auckland; On-site; NZD 60,000 - 80,000; Part time

Job summary

A leading healthcare provider in Auckland is seeking an experienced Bookings Coordinator for a part-time (0.8 FTE) position. This role focuses on facilitating a seamless surgery experience for patients by liaising with surgeons and managing patient bookings. Ideal candidates will have clinical bookings experience, strong communication skills, and attention to detail. Competitive remuneration and various employee benefits are included. Applications close on 24 November 2025.

Benefits

Competitive remuneration

Free car parking

Christmas & New Year close-down

Recruit-a-Buddy scheme

Employee Assistance Programme (EAP)

Discounted childcare

Gym memberships

Staff discounts on hospital fees and pharmacy

Discounts at major retail outlets

Qualifications

• Previous experience in clinical bookings in a surgical hospital environment.
• Experience with electronic medical records, ideally TrakCare.
• Excellent computer skills and ability to pick up new systems quickly.
• Ability to communicate confidently and clearly.
• Keen attention to detail and high level of accuracy.

Responsibilities

• Liaise with surgeons and secretaries to manage surgical operating lists.
• Facilitate patient bookings according to surgeon lists and theatre availability.
• Identify and assist with patient’s special requirements.
• Obtain and collate relevant patient information required for surgery.

Skills

Experience in clinical bookings in a surgical hospital environment

Experience with electronic medical records

Excellent computer skills

Strong communication skills

Attention to detail

Organisational skills

Tools

TrakCare

Job description

Our vision

Transforming care, transforming lives. Allevia Hospitals is New Zealand's largest private surgical facility, dedicated to delivering high‑quality, patient‑centered services from our four Auckland locations. Our vision is to provide a better health journey for every patient, every time, through world‑class services and a streamlined experience.

About the Job

We are looking for an experienced Bookings Coordinator to join our clinical operations team and support us to deliver a seamless experience for patients undergoing surgery at Allevia Hospitals. Based at Allevia Hospital in Epsom, this is a permanent part‑time (0.8 FTE) position, with 8‑hour shifts rostered between 6:30 am and 4:30 pm, Monday – Friday.

Key Functions of This Role Are To

• liaise with surgeons and their secretaries to manage surgical operating lists
• facilitate patient bookings according to surgeon lists & theatre availability
• identify, communicate and assist with patient’s special requirements & needs
• obtain and collate relevant patient information required for their surgery

About you

• previous experience in clinical bookings in a surgical hospital environment
• experience with electronic medical records, ideally TrakCare
• excellent computer skills and the ability to pick up new systems quickly
• the ability to communicate confidently and clearly in a professional but friendly manner
• keen attention to detail, high level of accuracy and great organisational skills

Benefits

• Competitive remuneration
• Free car parking
• Christmas & New Year close‑down
• Recruit‑a‑Buddy scheme
• Employee Assistance Programme (EAP) for all employees
• Discounted childcare, gym memberships & E‑cycles
• Staff discounts on hospital fees and pharmacy
• Discounts at multiple major retail outlets as part of our Boost programme

Allevia Hospitals belongs to the Allevia Health Group of companies and we're New Zealand's largest private surgical facility, this is an exciting time to join a dynamic and growing private organisation.

How to apply

Click Apply now to view the Position Description and submit your application online. Applications close on 24 November 2025 or earlier if the right person is found beforehand.

Please note, we can only consider your application if you are already residing and eligible to work permanently in New Zealand.