Accounts Assistant (AP)

Consult Recruitment; Auckland; Hybrid; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Free on-site parking

Work from home 1 day per week

Subsidised health insurance

Discount fuel card

Structured professional growth

Supportive Kiwi team environment

Job summary

Consult Recruitment is recruiting for a hands-on Accounts Payable specialist based on Auckland's North Shore. In this role you will manage day-to-day invoice processing, code expenses, and maintain ledger integrity with a proactive, detail-focused approach.

You will build strong vendor relationships, chase missing information, and support broader finance decisions in a supportive, long-term Kiwi team environment. 1–2+ years' NZ AP experience preferred.

Qualifications

• 1–2+ years of Accounts Payable/NZ accounting experience.
• High attention to detail and ownership.
• Strong Excel skills (lookup, pivot).

Responsibilities

• Creditors & expenses: data entry, PO matching, coding and timely payments.
• Vendor & ledger integrity: reconcile statements and maintain vendor data.
• Month-end & tax: assist GST filings and depreciation entries.
• Stakeholder support: respond to billing queries from stores and suppliers.
• Own the payment cycle and proactively follow up missing information.

Skills

Accounts payable

Excel

Attention to detail

Ownership

Communication

Tools

Accounting software

GST filings

Job description

About The Company

NZ-owned and operated for over 25 years, this Kiwi market leader boasts a strong brand presence built on high-quality products and excellent customer service. Located on Auckland's North Shore, they offer a uniquely warm, stable, and collaborative environment. This is the ideal home for someone who loves what they do, takes pride in doing a great job, and is looking for a long-term, supportive place to settle in.

About The Role

Reporting to the Finance Manager, you will manage the day-to-day transactional flow, playing a critical role in optimising vendor relationships and supporting broader commercial business decisions. You will manage payment cycle activities efficiently, control expenses and maintain ledger integrity by processing, verifying and reconciling invoices. This is a hands-on, high-ownership role where you will proactively follow up queries, chase missing information, and keep processes running seamlessly.

Key Responsibilities

• Creditors & Expenses: Complete accurate data entry of creditor invoices against purchase orders, manage PO exceptions, code expenses to departmental budgets, and pay sundry creditors on time.
• Vendor & Ledger Integrity: Reconcile supplier statements to the ledger, resolve discrepancies promptly, and maintain vendor master data (including phone verification of bank updates).
• Rebate & Key Accounts Support: Collect store sales data, calculate periodic rebates (monthly, quarterly, annual), process credit notes/invoices, and support procurement with supplier purchasing analysis.
• Accounting Month-End & Tax: Execute bank reconciliations, complete GST filings/journals, process fixed asset depreciation, and assist the Finance Manager with budget variance investigations.
• Stakeholder & Admin Support: Be the go-to person for billing queries from stores, suppliers, and internal team members with a clear, direct, and customer-focused approach.

Benefits

• Free on-site parking at North Shore location
• Structured professional growth and skills development opportunities
• Work from home 1 day per week (between Tuesday - Thursday, once settled in)
• Subsidised health insurance for you and your immediate family
• Discount fuel card
• Supportive, social Kiwi team environment with high retention.

Who You Are & What You Bring

We are open to candidates with 1 - 2+ years of solid Accounts Payable / NZ Accounting experience, provided you bring high attention to detail, strong ownership, and a desire to perform well in a steady, reliable role.

Excel skills are important; you’ll be confident with lookup formulas, pivot tables, and using spreadsheets to analyse data and catch discrepancies. You take initiative, proactively follow up with others to get answers, and close out queries quickly. We’re seeking a high level of accuracy, precision in data entry, and structured thinking. A straight-up communicator will work well here, polite, grounded, deadline-driven, and equipped with a good sense of humour!