Marketing /Event Coordinator

KONGSBERG; Kongsberg; On-site; NOK 420,000 - 640,000; Full time

Job summary

KONGSBERG is seeking a Marketing/Event Coordinator to support administration and logistics for national and international exhibitions and events, contributing to about 60 events annually. You will collaborate with marketing teams across business units and subsidiaries to execute registrations, shipping, budgeting and on-site operations.

The role requires travel, flexibility for evenings and weekends, and a calm, problem-solving approach under pressure.

Qualifications

• 2–3 years hands-on experience in event coordination, logistics, or operations.
• Proficient with MS Teams, Microsoft Lists, and other project management tools.
• Calm under pressure with strong problem-solving abilities.
• Willingness to travel and work evenings/weekends when needed.

Responsibilities

• Booking/registrations and on-site support for exhibitors and visitors.
• Shipping, inventory, licensing, and storage of event materials.
• Budget tracking and processing vendor invoices.
• Coordinate security and transportation for senior leaders and VIP guests.
• Support setup, execution, and dismantling of exhibition spaces.
• Troubleshoot technical/logistical issues during events.

Skills

Event coordination

Logistics management

Project management tools

MS Teams

Bilingual English/Norwegian

Tools

MS Teams

Microsoft Lists

Vendor coordination software

Job description

We are looking for a marketing/event coordinator. You will be responsible for supporting the administration and logistics related to KONGSBERG’S national and international exhibitions and events. KONGSBERG participates in approximately 60 events each year to promote the company and our solutions to our current and future customer base. Execution of these events requires close collaboration with the marketing departments across all business units and subsidiaries.

You will work closely on a day to day basis with the Senior Project/Event Coordinator position.

Key Responsibilities

• Booking/registrations: Ensure successful exhibitor /visitor registrations, badging, large volume hotel bookings and confirmations and when necessary, onsite support.
• Shipping & Inventory: Assist in the transportation, tracking, licensing and storage of event materials and equipment.
• Budget Tracking: Assist in managing logistical budgets, tracking expenses, processing vendor invoices and internal cost distributions.
• Security and Transportation: Assist in security and transportation solutions for senior leadership and VIP guests.

When Needed

• On-Site Operations: Support and/or direct the setup, execution, and dismantling of exhibition spaces.
• Troubleshooting: Act as the primary point of contact for technical and logistical problems during the exhibition, making quick, on-the-spot decisions to resolve issues.

Qualifications & Requirements

• Minimum of 2-3 years of hands-on experience in event coordination, logistics, or operations.
• Proficiency in MS Teams, Lists and other project management tools.
• Exceptional problem-solving abilities and a \"cool under pressure\" mentality during live events.
• Ability to lift/move event materials, stand/walk for extended periods, and willingness to work/travel occasional evenings and weekends.

Key Characteristics For Our Future Teammate

• Structured, detail-oriented
• Able to effectively handle multiple activities in parallel
• Fluent in Norwegian and English – written and verbal
• Able and interested in traveling
• Service minded, positive
• Works well alone and in a team setting

Candidates applying for the position will undergo a background check as part of the recruitment process, and the assessment of this check will form the basis for the selection of the candidate.

Candidates must be eligible for authorization and security clearance in accordance with applicable regulations.