Document Controller

Qabird; Zuid-Holland; On-site; EUR 60.000 - 80.000; Full time

Job summary

A leading maritime project firm in Zuid-Holland is seeking an experienced Document Controller to manage and distribute all engineering and vendor documentation. The ideal candidate will have over 10 years of experience and proficiency in SharePoint and other document management tools. This role offers a chance to contribute significantly to major EPC projects while ensuring accuracy and integrity in documentation.

Qualifications

• 10+ years of document management experience in an engineering/EPC/maritime environment.
• Strong proficiency with document management tools and software.
• Meticulous, structured, and self-directed.

Responsibilities

• Monitor and coordinate documents from receipt to final handover.
• Maintain document registers, metadata, and version control.
• Ensure compliance with project/client procedures and ISO 9001 standards.

Skills

Document management

Stakeholder communication

Version control

Proficiency in SharePoint

Fluent in Dutch

Education

MBO in administration/office management/project support

Tools

SharePoint

Microsoft 365

Engineering Base

Teamcenter

Job description

Document Controller

Profile Document Controller

Have you supported EPC projects and know how to align engineers, procurement, and IT on workflows? Can you keep version control spotless across engineering, vendor, and subcontractor docs?

We are looking for a Document Controller to coordinate, control, and distribute all engineering, vendor and subcontractor documentation, ensuring accuracy, version integrity, and on-time delivery across a major maritime project.

Tasks & responsibilities:

• Monitor and coordinate engineering, vendor and subcontractor documents from receipt to final handover.
• Maintain document registers, metadata, numbering, version control, transmittals and audit trails.
• Set up and administer libraries and permissions in SharePoint, Engineering Base and Teamcenter; lead the transition to a new DMS (tool selection, configuration, migration).
• Facilitate reviews and approvals, chase actions, and issue status/KPI reports to the project team and client.
• Ensure compliance with project/client procedures and ISO 9001 quality requirements; protect confidential data.
• Work closely with engineers, project managers, procurement and IT to resolve document issues and streamline workflows.
• Train users, write work instructions, and support archiving/handover at project close.

Requirements Document Controller

• MBO (or equivalent) in administration/office management/project support.
• 10+ years of document management experience, preferably in an engineering/EPC/maritime environment.
• Strong proficiency with SharePoint, Engineering Base, Teamcenter and Microsoft 365; comfortable leading a DMS changeover.
• Meticulous, structured and self-directed; strong communication and stakeholder skills.
• Fluent in Dutch and English, both verbally and in writing.

Region

NL South-Holland

Publication date

02.09.2025