Associate Administrative Officer (P-2)

International Criminal Court (ICC) - Cour Pénale Internationale (CPI); Den Haag; On-site; EUR 64,000 - 79,000; Full time

Job summary

The International Criminal Court (ICC) in The Hague (Netherlands) invites applications for an Established Post in the Office of the Director, Division of Management Services. The post offers a two-year appointment with probationary period and potential extension, and a minimum net annual salary of €71,403.

Under the Director's supervision, the successful candidate will support executive functions including budget oversight, risk management, and coordination with external bodies, with experience

Qualifications

• Advanced degree in public or business administration or related area.
• Two additional years of qualifying experience may substitute the advanced degree.
• Certification in project management is a strong asset.
• Experience in budgeting, finance, HR, or general services is required.
• Experience in drafting official communications to oversight bodies.
• Experience in business management in public or private sector.

Responsibilities

• Assist the Director in strategic resource planning and budgeting.
• Provide background on management and operational issues.
• Maintain files and support documentation drafting and procedures.
• Participate in projects related to business management.
• Perform other duties as required.

Skills

MS Office

Risk management

Program management

Budgeting

Audit compliance

Communication skills

Education

Advanced university degree in public or business administration

Project management certification (asset)

Tools

SAP

Job description

Organizational Unit: Office of the Director,Division of Management Services,Registry

Duty Station: The Hague - NL

Type of Appointment: Established Post

Post Number: E-8960

Minimum Net Annual Salary: €71,403.00

Contract Duration: For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Under the overall supervision of the Director of the Division of Management Services (DMS), the Office of the Director (OD-DMS) provides primary support to the Director in his/her overall direction, strategic planning, management and delivery of all administrative and managerial support required by all the Major Programmes of the Court to fulfil their mandate while ensuring adherence to relevant regulations, rules, policies and procedures; as well as in the implementation of a number of critical executive functions and in his role as member of the Registry Management Team (RMT). The Office of the Director of the Division works closely with the Immediate Office of the Registrar (IOR), other Offices of Directors from other Registry Divisions and Section Chiefs to ensure the implementation of the Registry’s strategic objectives and to coordinate activities, especially when interacting with external stakeholders such as the Committee on Budget and Finance (CBF), the Hague Working Group (HWG), the Assembly of States Parties (ASP), External Auditors and/or the Audit Committee.

The Director creates synergies within the Division in the delivery of management services. DMS consists of the Office of the Director, the Budget Section, the Finance Section, the Human Resources Section, the General Services Section and the Security and Safety Section.

Duties and Responsibilities

• Assist the Administrative Officer and Risk Management Coordinator to support the Director in the delivery of his/her executive functions which include strategic resource planning; overseeing the preparation of the annual budget; overseeing the preparation of relevant communication to oversight and external bodies; monitoring and reporting on organizational performance; conducting risk management initiatives; coordinating the implementation of internal and external audit recommendations; and coordinating, overseeing, prioritizing and providing project management support;
• Research and provide background and/or up-to-date information on management, operational, staff and/or other emerging issues in the Office of the Director;
• Maintain files and records and contributes to the development of related procedures, processes, tracking and reporting mechanisms, including drafting initial versions of official documents;
• Participate in projects focusing mainly on business management issues and areas related to the work of the Division; and
• Perform other duties as required.

Essential Qualifications

Education

• Advanced university degree in public or business administration or related area. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

• Certification in project management or change management is a strong asset.

Experience

• A minimum of two years (four years with a first-level university degree) of relevant work experience in public, business administration or other related area.
• Demonstrated experience in at least two of the following business areas related to the work of the Division: budget, finance, human resources, general services or security and safety is required.
• Demonstrated experience in an office of a senior executive, preferably in an international organization is required.
• Demonstrated experience in drafting official communication to oversight bodies and internal and external clients is required.
• Demonstrated experience in business management in the commercial and/or public sector is required.
• Experience in working with ERP systems, in particular SAP, is desirable.

Knowledge, Skills and Abilities

• Solid Microsoft Office skills, especially in PowerPoint, but including proficiency in Word and Excel. Knowledge of risk management, programme management, budgeting, audit compliance or programme evaluation practices.
• Demonstrated conceptual analytical and evaluative skills.
• Ability to conduct independent research and analysis, identifying issues, formulating opinions and making conclusions and recommendations or decisions where appropriate.
• Ability to establish priorities and plan, coordinate and monitor own work plan.
• Flexibility and initiative.
• Ability to identify clients’ needs and appropriate solutions.
• Ability to establish and maintain productive partnerships with clients.
• Good interpersonal skills, excellent written and verbal communication and negotiation skills.
• Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Ability to coordinate a wide-variety of activities and to deliver a number of services at any time.

Knowledge of Languages

• Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.

ICC Core Competencies

• Dedication to the mission and values
• Professionalism
• Teamwork
• Learning and developing
• Handling uncertain situations
• Interaction
• Realising objectives

Learn more about ICCleadership andcore competencies .

General Information

• Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.2 -ICC-ASP-23-Res.2-ENG ) to implement a tenure policy at the Court as of 1 January 2025.
• The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
• Applicants may check the status of vacancies on ICC E-Recruitment web-site.
• Post to be filled by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.3 -ICC-ASP-23-Res.3-ENG ) to introduce a moratorium on the recruitment by the ICC of staff of non-States Parties’ nationality.
• In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
• Applications from female candidates are particularly encouraged.
• The International Criminal Court applies the Inter-Organization Mobility Accord and can support secondment of staff from organizations of the United Nations Common System.