Administrative Assistant (0,5-0,7 FTE)

Ash. Ind. Nederland BV; Zwijndrecht; On-site; EUR 28,000 - 36,000; Part time

Benefits offered by this job

Total Rewards incentive plan

Pension plan

Health insurance

Bicycle plan

Fitness facilities

Referral bonus

Job summary

Ashland is seeking an Administrative Assistant (0.5-0.7 FTE) to join our A&D organization at the Zwijndrecht manufacturing site in the Netherlands. This role supports WBSO, time registration, procurement, shipments, documentation and visitor activities, reporting to the Central R&D EMEA Sr. Team Leader.

You will organize meetings, provide cross-functional administrative support, help improve processes, and work with scientists, lab staff, and suppliers on site in Zwijndrecht.

Qualifications

• Minimum of MBO Level 3 education or equivalent.
• 3-5 years’ experience in administrative support with love for chemistry.
• Experience with Office (Word and Excel) and MS-Teams.
• Fluent in English and Dutch.
• Residing in the Netherlands.

Responsibilities

• Supporting the WBSO process, ensuring that project documentation, costs, submissions, and assisting records are complete, accurate, and well organized.
• Maintains and monitors time registration data, ensuring accurate reporting, timely submissions, and follow-up of discrepancies.
• Supporting processes in laboratory operations, including procurement, shipments, compliance documentation, and EHS-related activities.
• Support in organizing meetings, events, and visitor activities, providing administrative, logistical, and hospitality support.
• Provides cross-functional administrative support across the A&D organization, connecting teams and ensuring effective support in departmental activities.
• Actively contribute to the organizational goals by taking initiative, executing on goals and focusing on performance and safety.

Skills

Administrative support

MS Office

Time registration

Dutch language

English language

Chemistry interest

Education

MBO Level 3

Tools

TimeChimp

Stoffenmanager

Coupa

Job description

Ash. Ind. Nederland BV Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious? Are you always solving? Then we’d like to meet you and bet you’d like to meet us. Ashland has an exciting opportunity for an: Administrative Assistant (0,5-0,7 FTE) to join our A&D organization at our Zwijndrecht manufacturing site in The Netherlands. Research, development and technical support colleagues work side by side on a wide range of projects, creating a collaborative and fast-paced environment. This is a very visible, significant role within the company and the administrative function. This position will report to the Central R&D EMEA Sr. Team Leader.

The responsibilities of the position include, but are not limited to, the following:

• Supporting the WBSO process, ensuring that project documentation, costs, submissions, and assisting records are complete, accurate, and well organized.
• Maintains and monitors time registration data, ensuring accurate reporting, timely submissions, and follow-up of discrepancies.
• Supporting processes in laboratory operations, including procurement, shipments, compliance documentation, and EHS-related activities.
• Support in organizing meetings, events, and visitor activities, providing administrative, logistical, and hospitality support.
• Provides cross-functional administrative support across the A&D organization, connecting teams and ensuring effective support in departmental activities.
• Actively contribute to the organizational goals by taking initiative, executing on goals and focusing on performance and safety Improve the organization capacity and capabilities through building collaborative relationships, optimizing diverse talent and utilizing positive communications and influence with others

What This Role Is Not:

• Not a laboratory role – While you will work closely with scientists, laboratory technicians and support R&D activities, this position does not involve conducting experiments, performing laboratory analyses, or developing chemical formulations.
• Not a traditional administrative support position – This role goes beyond routine administrative tasks and requires support in critical processes such as WBSO administration, time registration, and compliance-related record keeping.
• Not a purely clerical role – We are looking for someone who can organize and improve administrative processes, rather than simply processing paperwork or following predefined instructions.
• Not a remote-based position – Close interaction with the laboratory teams, suppliers, visitors, and internal stakeholders means on-site presence in Zwijndrecht is essential.

In order to be qualified for this role, you must possess the following:

• A minimum of MBO Level 3 education or equivalent.
• 3-5 years’ experience in administrative support with the love for chemistry.
• Experience with Office (Word and Excel) and MS-Teams.
• Fluent in English and Dutch.
• Residing in the Netherlands.
• Demonstrated responsible and ethical behavior at all times.
• The ability to help the company drive greater value through understanding the business, making complex decisions and creating the new and different.
• The following skill sets are preferred by the business unit: Experience with TimeChimp, Stoffenmanager, Coupa. Chemistry background like kMLO

Perks of working at Ashland:

• Compensation in accordance with the personnel regulations of Ashland Industries Nederland B.V. Zwijndrecht, based on knowledge and experience.
• Participation in Total Rewards: Ashland Incentive Plan.
• Pension in accordance with the PGB pension regulations.
• Option to participate in the collective health insurance scheme.
• Option to participate in the bicycle plan.
• Option to use fitness facilities at a reduced rate.
• Eligible for Ashland Way Awards Referral bonus plan – get a job with us and get paid to refer your friends

In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer. At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do. Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty. Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit.

Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

NOTE: We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have a signed recruiting agreement in place to fill a specific position.

Infinite possibilities Creating good chemistry isn’t just about what happens when you add the right ingredients together. It’s about what happens when the right people are one of the ingredients. Good chemistry – the kind that can transform a market or a world – is what makes Ashland different and what makes us better. If you’re passionate about the infinite possibilities created through good chemistry, we have a rewarding and challenging opportunity for you to help us make great things happen every day for our customers, our communities, our investors and our colleagues around the world.